Organisational context
The World Mosquito Program (WMP) is a not-for-profit group of companies owned by Monash University that works to protect the global community from mosquito-borne diseases such as dengue, Zika, yellow fever and chikungunya. The World Mosquito Program uses naturally occurring bacteria called Wolbachia to reduce the ability of mosquitoes to transmit viruses that cause life-threatening disease.
A growing body of evidence supports the efficacy of the method, including a randomised trial in Indonesia showing a 77% reduction in dengue incidence in Wolbachia-treated areas. Implementation in north Queensland over the past decade has effectively eliminated dengue as a public health concern in the region.
Our self-sustaining, safe, non-GMO and cost-effective method has been deployed in 14+ countries, protecting millions of people. Its effectiveness for dengue control has been demonstrated across multiple public health interventions.
WMP is undergoing rapid organisational growth. Scale-up plans for national deployments in existing countries are progressing, alongside groundwork for expansion into new countries. Multiple risk analyses have found the Wolbachia method safe for people, animals and the environment. WMP is funded through major grants, governments and philanthropic partners worldwide. More information:
Position purpose
The Business Development Enablement Lead supports the effective functioning of WMP's business development pipeline by ensuring opportunities move efficiently from early engagement through to high-quality proposals. The role provides both proactive and responsive support, including preparing core materials in advance so that responses to new opportunities are structured, timely and well-coordinated.
The position coordinates internal inputs, maintains accurate pipeline systems, ensures proposal content meets WMP's quality standards, and strengthens cross-functional working across technical, operational, finance and communications teams. This role is critical to ensuring WMP is well-planned, well-prepared and able to manage the increased scale and complexity of business development activity.
Reporting Line:
Reports to the Executive Director, Global Access.
Supervisory Responsibilities:
None. May work with contractors or cross-functional contributors on a matrix basis.
Financial delegation and/or budget responsibilities:
Not applicable.
Key responsibilities
1. Pipeline and CRM management
* Maintain high-quality data within HubSpot, ensuring accuracy of opportunity status, documentation and timelines.
* Monitor pipeline health, highlighting risks, delays or bottlenecks to the Executive Director Global Access and BD Leads.
* Support continuous improvement of pipeline tools, templates and reporting dashboards.
2. Internal coordination for bids and proposals
* Coordinate the workflow required for proposal development, ensuring timely contributions from technical, finance, communications, operational and executive teams.
* Maintain a clear process for inputs, approvals and submission schedules.
* Ensure proposal documentation is complete, consistent and aligned with WMP's standards.
* Ensure proposals are written to a high standard, coordinating drafting inputs and supporting written content development where needed.
* Conduct quality assurance checks on proposal content for clarity, consistency, completeness and alignment with WMP's requirements.
3. Cross-organisational engagement
* Work closely with cross-functional teams to ensure that all proposals reflect accurate technical, operational and financial information.
* Facilitate strong working relationships between Global Access and specialist teams to support early scoping and proposal development.
* Support the consistent adoption of the BD pipeline process across the organisation.
* Facilitate early planning discussions across teams to ensure readiness for upcoming proposal cycles and expected opportunities.
* Establish clear timelines and shared expectations across teams to reduce urgent, reactive work and ensure coordinated delivery.
4. Systems, process and documentation
* Maintain proposal templates, guidance documents and process tools, ensuring they remain clear, current and widely adopted.
* Identify operational challenges within the BD process and recommend practical improvements.
* Ensure accurate filing and retrieval of BD materials, including briefings, scoping documents and submissions.
* Prepare core proposal materials, boilerplate text, case studies, templates and background documentation in advance to ensure the organisation is ready to respond quickly to new opportunities.
* Maintain a library of pre-approved proposal content to streamline future submissions and reduce last-minute pressures.
5. Reporting and insights
* Prepare regular pipeline reports and insights for senior leadership, highlighting trends, upcoming submissions and areas requiring attention.
* Provide input into forecasting for regional BD portfolios, including proposal volume and workflow requirements.
6. General contributions
* Support the Executive Director Global Access and BD Leads in preparing briefings, internal updates and presentations relating to pipeline activity.
* Contribute to cross-organisational projects where BD process support is required.
* Other tasks as requested.
Key selection criteria
Education / Qualifications
The appointee will have:
* A tertiary qualification in business, public health, international development or a related field, or a combination of education and experience relevant to business development operations.
Knowledge and Skills
* Experience working in business development, partnership development, program delivery or operations in an international or multi-stakeholder environment.
* Strong organisational and coordination skills, with experience managing complex workflows or proposal processes.
* Experience working with CRM systems, preferably HubSpot, and the ability to maintain accurate, high-quality data.
* Excellent attention to detail and the ability to manage multiple tasks and deadlines across teams and time zones.
* Strong communication and relationship-building skills, with the ability to collaborate effectively across technical, operational and leadership teams.
* Demonstrated ability to identify process improvements and implement practical changes.
* Proficiency in written English.
5 top technical skills
* CRM management (preferably HubSpot)
* Workflow and process coordination
* Proposal and bid development support
* Data and pipeline reporting
* Documentation and template management
5 top soft / leadership skills
* Strong cross-functional collaboration
* Clear communication and stakeholder engagement
* Time and priority management
* Problem-solving and adaptability
* Attention to detail and process discipline
Other job-related information
* Global time zones may require occasional work outside standard hours.
* Travel may be required to project sites, regional hubs or organisational meetings.
* There may be peak periods of work during which leave may be restricted.