Front Office Administrator
This role oversees the daily operations of the office, ensuring efficient functioning and providing administrative support to all departments.
The Front Office Administrator is a highly organized and proactive individual capable of managing multiple responsibilities simultaneously while maintaining a positive and professional office environment.
Key Responsibilities:
1. Office Operations:
* Manage day-to-day office operations, including supply inventory, facility maintenance, and vendor relationships.
* E nsure the office environment is clean, organized, and fully equipped.
* Oversee the organization of meeting rooms, common areas, and office spaces.
2. Administrative Support:
* Provide administrative support to executives and team members, including calendar management, travel arrangements, and expense reports.
* Coordinate and schedule meetings, appointments, and events.
3. Human Resources Support:
* Assist with onboarding new employees, including setting up workstations and providing necessary materials.
* Maintain and update employee records and ensure compliance with company policies.
* Organize team-building activities, celebrations, and office-wide communications.
4. Budget Management:
* Monitor expenses and work within allocated funds.
* Process invoices, purchase orders, and reimbursements as needed.
* Manage relationships with vendors and suppliers, ensuring timely delivery of services and supplies.
5. Technology Management:
* Collaborate with IT to ensure office technology (computers, printers, phones) is operational.
* Troubleshoot minor technical issues and coordinate with external vendors for larger repairs or installations.
6. Compliance and Safety:
* Ensure office complies with health and safety regulations.
* Develop and implement office policies and procedures to improve efficiency and safety.
* Act as the primary point of contact for building management and security.
7. Communication and Leadership:
* Serve as the main point of contact for internal communications regarding office policies, procedures, and events.
* Foster a positive work environment by addressing staff needs and concerns.
* Lead by example, setting a professional tone for the office.