POSITION DESCRIPTION Position Title
Subcontract Administrator
Primary Function
The SCM Procurement Professional (Subcontract Administrator) is responsible for managing duties associated with quoting, negotiation, selection, awarding and purchase order placement of major subcontract product/suppliers with parts/service in accordance with corporate policies and procedures and specific contract requirements. This Subcontract Administrator position can manage the parts and/or service of a Program for proper execution and delivery to the milestones.
Location
Mawson Lakes, South Australia
Relationships and Authority
* This position reports to the Supply Chain Manager
* No other positions report to this role.
Organisational Level
P-55
Incumbent
TBC
General Responsibilities Pricing
* Prepare Firm-Fixed Price (FFP), Not-to-Exceed (NTE) and Rough Order of Magnitude (ROM) pricing for the Commonwealth
* Monitor commodity pricing, technological developments and general business trends.
Supplier Management
* Ensure governance of large companies and solidify agreements tied to Scope of Work (SOW) and head contract.
* Work with Senior Leadership in large companies to establish requirements and contract.
* Identify and action shortfalls in supplier base to support commodity requirements.
* Administer all supplier export and import requirements, including customs clearance (either directly or via third party service provider).
* Expedite quotes and orders from suppliers to ensure delivery, quality and corporate KPIs are achieved.
* Evaluate technical drawings to determine suitable suppliers and initiate generation of supplier RFQ's in ERP-Oracle isupplier.
* Interpret and negotiate Terms and Conditions with supply base, consulting with legal counsel, as required.
* Evaluate/award quotations received from suppliers ensuring corporate requirements are satisfied.
* Manage supplier performance and drive resolution where required.
* Manage contract deliverables with supplier (SDRL).
* Ensure all Trade Compliance requirements are considered and addressed in a timely manner.
* Develop new suppliers and business relationships.
* Lead global reach back to GDLS-US and GDLS-CA to assure processes and initiatives are followed.
Administration / Data Entry
* Receipt of procurement requests (either via Oracle or Indirect Requisition).
* Convert purchase requisitions to purchase orders.
* Monitor SCM generic email inbox and distribute correspondence accordingly to SCM team members.
* Generate weekly and monthly SCM reports and provide to the appropriate GDLS PM.
* Receipt and process all procurement correspondence.
* Prepare import and export permits.
* Assist with the preparation of SCM monthly reviews and weekly KPI report.
* Provide administrative support for the GDLS-A Online Travel Booking system (CTM).
General Requirements
* Comply with all GDLS-A Policies and Procedures, Processes and Work Instructions.
* Perform other duties and projects as assigned.
POSITION REQUIREMENTS Essential
* Administer all affairs between GDLS and large business suppliers (subcontractors). Ability to lead and drive discussions and problem resolution.
* Cost analysis of proposals, proposal fact-finding, proposal negotiations, including cost, terms and conditions (T&Cs), and scope of work (SOWs).
* Expediting and shortage management.
* Demonstrated relevant procurement experience.
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