About the Role The Legal Operations Coordinator (Systems & Spend) plays a key role in supporting the effective delivery of legal services through the administration and continuous improvement of the Division's case and matter management system (CMMS). This role has a strong systems focus, with responsibility for the day-to-day administration of the CMMS, including managing user access and providing first line troubleshooting of technical issues, supporting business-as-usual operations. A core component of the role involves contributing to the planning, testing and implementation of system updates, configuration changes and enhancements, working closely with internal stakeholders and external vendors to ensure the system remains reliable, fit for purpose and aligned to business needs. In addition to systems administration, the role has responsibility for coordinating legal spend processes, including invoice management and financial tracking, while providing guidance and support to staff involved in processing activities. Working as part of a broader legal operations function, the Coordinator contributes to initiatives that improve how legal services are delivered. This includes supporting data quality uplift, system optimisation, and assisting with the continuous improvement of tools, processes and reporting practices. This is an excellent opportunity for a systems-oriented professional who enjoys working at the intersection of technology, process and service delivery, and who is keen to build capability in legal operations within a large and complex organisation. Prior experience in system administration and proficiency in case and matter management tools is essential, along with an understanding of best practice approaches to managing systems and applicatons, including change control, issue management and working within organisational governance processes. A strong understanding of invoice processing and compliance in a government or large organisational context is desirable. This is an Ongoing full-time opportunity. Why join us? * Meaningful work that is varied, satisfying and rewarding – A career as a government lawyer provides opportunities that are unrivalled by the private sector. Scale, impact and richness of work sets the public sector apart from almost every other employer. To find out more about the wide range of opportunities for bright publicly minded lawyers visit Legal profession | vic.gov.au * Flexible and hybrid working arrangements — Part time, flexible start and finish times, work from home to help manage your work and personal commitments. * Competitive salary – Annual salary increases in line with the Victorian Public Service Enterprise Agreement * Diversity and inclusion - As one of Victoria's largest employers, the department is committed to creating an organisation that is inclusive and ensuring it has a workforce that represents the community it serves. * Values – The department has adopted the public sector values which are set out in the Code of Conduct for Victorian Public Sector Employees, which are Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values underpin how we interact with colleagues, students and families, members of the community, suppliers and government. * Employee assistance program — For emotional, mental and general psychological wellbeing and support About us The Department of Education (the department) is responsible for delivering and regulating state-wide learning and development services to approximately one-third of all Victorians across the early childhood and school education sectors. The department is also one of Victoria's biggest employers, with approximately 80,000 teaching staff and around 5,000 public service employees. The Legal Division provides highly valued legal services to support the delivery of the department's strategic objectives, key reforms and to manage legal risk. In doing so, Legal Division provides direct, practical and strategic legal advice to portfolio ministers, the secretary, other senior staff and over 1,600 government schools, supporting approximately over 650,000 Victorian Government school students. About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems. How to Apply Please click the Apply Now button on this advertisement. Applications should include a CV and must also include a separate written document addressing each of the five Key Selection Criteria outlined in the position description. Further Information For more details regarding this position please see attached position description. The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. for a confidential discussion regarding the role, please contact Sarah Thorne, Legal Operations Manager at sarah.thorne@education.vic.gov.au. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. Applications close 11:59pm on Monday, 18 May 2026.