Closes: 02 April 2026
Classification: Administrative Services Officer Class 4
Salary: $86,750 - $93,416 plus superannuation
Position No: 70915
Directorate: Education
Advertised (Gazettal date): 23 March 2026
Contact Officer: Raed Elrahman on or 0261420860
Details: The Administration Assistant is an active member of the Farrer Primary School administration team assisting with the operations of the school and is accountable to the ACT Education Directorate. The Administration Assistant will work under general direction in relation to established priorities, task methodology and work practices to provide support to the Business Manager and Principal in the day-to-day administration of the school in line with school requirements and Directorate priorities. This will include but is not limited to coordinating student enrolments, the planning and administration of excursions, records management and IT support.
Under general direction, you will:
* Coordinate and manage student enrolment information, including school leaver information.
* Use school specific software including Sentral to manage student information accurately and effectively.
* Provide appropriate advice and support to staff and parents on student related matters with assistance from senior staff when required.
* Assist with general office support services which include keyboarding, photocopying, record keeping, database management and reception services.
* Coordinate sensitive documentation in relation to student file management, including court orders and subpoenas.
* Maintain a clean and safe work environment for students and staff; undertake relevant workplace health and safety requirements and, where necessary, undertake risk assessments and initiate appropriate action.
* Provide high level administrative support to the Business Manager, Principal, Deputy Principal and executive teachers.
* Prepare school publications/webpage support and preparation of correspondence and communication/promotional materials for distribution/publication.
* Participate in work area business planning and improvement; provide input and assist in the review, development and implementation of policy, guidelines and procedures.
* Manage customer relationships and negotiate with a range of internal/external stakeholders/clients as required. Key stakeholders include teachers, school psychologists, parents/carers and Education Directorate staff.
* Develop, implement and maintain processes that contribute to the efficient and effective operations of the team. This includes using Microsoft products and other computer applications to increase efficiencies.
* Coordinate excursion paperwork, risk assessments, financial approval and Principal approval, liaise with teachers, parents and/or students to ensure parental permission is received for excursions, and provide excursion policy advice to members of the school community where appropriate.
* Provide support for school IT systems, devices, and user access for staff and students, liaise with the Directorate's IT support teams to log issues, track resolutions, and support system upgrades, and maintain asset registers for ICT equipment.
Teamwork
* Work effectively in a team environment by working with others towards a common goal.
* Plan, set priorities and meet deadlines with minimal supervision.
* Assist other staff to meet team and individual deadlines.
* Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect, Equity and Diversity framework.
Communication and Stakeholder Management
* Provide excellent customer focused service to students, staff and the school community.
* Develop collaborative relationships with key stakeholders and external agencies with the ability to deal with complex matters with assistance from supervisor.
* Effectively communicate with sensitivity both orally and in writing.
* Prepare documentation such as school newsletters and general correspondence.
Business Strategy and Improvement
* Participate in work area business planning and improvement; provide input and assist in the review, development and implementation of policy, guidelines and procedures.
* Exercise initiative and judgement in solving day to day operational problems and suggests new ways of working to improve service delivery.
* Assist the line area manager to meet the relevant priorities and targets outlined in the school improvement plan and other strategic documents.
Records Management
* Maintain a range of record keeping systems and databases including student files.
* Under general direction, contribute to the compliance of student related information, record keeping and processes according to Education Directorate requirements and legislation.
We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.
Eligibility/ Other Requirements:
* Prior to commencing this role, a current registration issued under the Working with Vulnerable People (Background Checking) Act 2011 is required. For further information on Working with Vulnerable People registration refer to - Apply for or renew a WWVP registration - Access Canberra
Desirables
* Experience in an administration role.
* First Aid Certificate or a willingness to undertake appropriate training.
* Knowledge of school specific software including Sentral and Timetable or similar.
Note: This is a temporary position available immediately until 26 January 2027 with the possibility of extension up to 12 months and/or permanency.
How to Apply: Please provide:
* A written response to the Selection Criteria (maximum two pages).
* A current curriculum vitae and contact details for two referees.
Applications should be submitted .
Note: Under the ACTPS employment framework you may be placed in another role where required for the efficient administration of the service.
Where an offer of employment is for a fixed-term period, any related temporary contracts within the Territory will be issued in compliance with the requirements and applicable exceptions outlined in the Fair Work Act.
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Note
This is a temporary position available immediately until 26 January 2027 with the possibility of extension up to 12 months and/or permanency.