Overview
Due to a recent major project win, our Building Services Team are looking for Senior Project Administrators (multiple roles) based out of Adelaide (or Melbourne), to work on an iconic program of works.
How you’ll make a difference
- Coordinate project schedules, activities, and deadlines, ensuring Defence projects stay on track and deliver on time.
- Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication.
- Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards.
- Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance.
- Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.
Qualifications
- Proven project administration experience with, ideally 7+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
- Strong organisational and multitasking skills: High attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly.
- Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare professional reports, correspondence, and presentations.
- Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes.
- Professionalism and adaptability: Proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams.
- Please note, due to the nature of this role you will be required to obtain a Defence Clearance. Therefore, Australian Citizenship is required, with prior or current Defence clearance preferred (or ability to obtain).
Additional Information
- Versatile work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
- Purchase up to 6 weeks additional annual leave per year
- Flex public holidays – swap Easter or other holidays for ones that suit you better
- Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. Our teams are driven by a common purpose to deliver a better world through our technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022.
We’re proud of our diversity, equity, inclusion, and belonging commitments, and encourage applicants from all backgrounds. We welcome you to learn more about life at AECOM and our values.
ReqID: J
Business Line: B&P; - Buildings & Places
Work Location Model: Hybrid
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📌 Senior Project Administrator
🏢 Aecom
📍 Melbourne