**At BAE Systems Australia**
- Be part of the largest and most complex industrial undertaking in Australia's history - SSN AUKUS
- Do interesting work that MATTERS
- GROW your career
- Be YOU
We work in a thriving sector - one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology, including SSN AUKUS. We have been selected by the Australian Government to jointly build the nation's conventionally armed, nuclear-powered submarines. Every role in our SSN AUKUS team is helping to deliver essential sovereign capability for Australia.
Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.
**About the OPPORTUNITY**
We have an exciting opportunity for an Executive Assistant to join our AUKUS team based at Flinders St, Adelaide.
We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight and/or hybrid working.
Reporting to the Head of Business Establishment, you will be responsible for acting as a strategic partner and providing high level, efficient and professional administrative support to the leadership team and ensuring the smooth running of daily operations in the office.
Key responsibilities include:
- Preparation of daily schedules, and presentation materials
- Filing, preparation, collation and distribution of documents/correspondence
- Schedule and co-ordinate internal and external meetings and conferences including catering, presentation material and logistics
- Forward planning to provide relevant preparation material/pre-brief for meetings as required
- Ensure weekly/monthly/quarterly reporting is prepared and lodged within required deadlines
- Ensure effective communication between teams
- Organisation of domestic and international travel including flights, hotels, transfers, per diem and visit requirements, ensuring it is booked in line with Company policy
- Complete monthly expenses in line with Company policy, payment of invoices as required and raising Purchase Requisitions
- Contribute to the efficiency of our business by providing personalised and timely support to executive members
- Provide ad hoc administrative support and cover sick/annual leave when required
**About YOU**
- Previous experience in an Executive Assistant or similar role
- Excellent communication skills, both written and verbal
- A lean in approach and be team orientated
- Excellent time management skills and a self-starter with high attention to detail
- Strong organisational and problem-solving skills
- Ability to work and liaise effectively with internal and external stakeholders at all levels
- A flexible and can-do attitude
- Computer literacy with intermediate to advanced knowledge of MS Suite along with SharePoint & Oracle (desirable)
- Eligibility for a Negative Vetting Level 1 Defence security clearance
**About US**
You will be joining a workplace that truly cares about your wellbeing.
Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.
As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.
BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.
We are proud to be recognised as an employer of choice for women by WORK180.
**Clearances**
As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.