About the Role
The Darwin offshore logistics base, specifically the Darwin Marine Supply Base at East Arm Wharf, is a crucial hub for supporting offshore oil and gas operations.
Position: Repair Buyer
Client: Inpex
Location: Darwin - Offshore Logistics Base
Indicative Term of Contract: 12 months
Skills and Experience Requirements
1. Tertiary qualifications in business (preferable) or equivalent professional experience with at least 5 years of relevant experience
2. Minimum of 5 years Procurement and/or Repairables coordination experience, preferably in oil and gas industry
3. Thorough understanding of Repair, Rotables, Sourcing and Procurement processes
4. Strong capability in cost and time effective sourcing to procure services and goods from competitive suppliers
5. Robust experience in contract formulation activities, inventory and materials management, supply systems and processes
6. Superior SAP skills (MM module - minimum 5 years) and an awareness of functions of the AP and PM Modules
7. General knowledge and keen interest in engineering and technical matters related to repair, refurbishment and recertification of equipment and materials
8. Understanding of local content requirements in the contracting process
9. Ability to work under pressure & Organisation skills (high)
10. Enthusiastic & ability to multi-task
11. Good communication skills, both oral and written
12. Strong team working skills
13. Experience in procurement systems and processes coupled with a superior working knowledge of engineering, construction, and service delivery practices
Objective
1. Provide repair coordination and procurement support to Operations in relation to repair, refurbishment, and recertification of equipment and materials through SAP in a timely manner as assigned with supervision and support from line manager(s)
2. Responsible for managing and overseeing all aspects relevant to the preparation, issue, maintenance, expediting, and closeout of Purchase Orders for Repair scopes
3. Interaction with suppliers and internal Subject Matter Experts (Material Management, Maintenance Operations, and etc) to coordinate resolution of material related queries and clarifications arisen during repair procurement processes
4. Contribute to continuous improvements within Procure-to-Pay function with support from line manager(s)
5. Interaction with Operations, Logistics, and freight forwarder to ensure the appropriate transportation and receiving outcomes
Responsibilities
1. Provide core repairs process support to Operations including:
2. Daily review of requests
3. Identification of materials and suitable vendors
4. Capturing transactions in SAP
5. Facilitation of logistics and freight movements
6. Liaising with relevant business stakeholders
7. Expediting of critical priority repairs
8. Monitoring and resolving quality requirements and arising issues
9. Maintaining repairs tracker
10. Keeping track of all outstanding repair orders
1. Proactive review of planned orders in SAP and current demand to determine any requirements for new purchases
2. Support PM04 Process for PSV coordination and changeout
3. Assist with recertification of equipment in line with INPEX specification
4. Proactively identify value creation and cost avoidance opportunities including identification of materials with potential to be repaired
5. Ensure Australian Industry Participation objectives are being considered and implemented in all procurement activities
6. Prepare Request For Quotations (RFQ's) and evaluate responses
7. Negotiate with suppliers on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and more timely
8. Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders
9. Resolve technical queries with Operations Maintenance group
10. Raise Purchase Orders (POs) and resolve queries as required
11. Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date
12. Ensure commercial and contractual correspondence with suppliers is efficiently handled
13. Facilitate resolution of invoice queries with Account Payable and suppliers
14. Ensure that full audit trail is maintained for all repair procurement transactions
15. Provide repair and procurement advice to colleagues within the team as well as non-Contracts & Procurement personnel
16. Resolve all issues independently and proactively with minimal support
17. Identify issues and provide solutions in line with the Contracts & Procurement procedures
18. Maintain positive supplier relationships
19. Ensure confidentiality of contract documents is maintained
20. Perform any related duties and responsibilities as and when required by Procurement Manager, Senior Repair Buyer, Contracts Lead, Contracts Engineers and/or Procurement Specialists
21. Optimisation of the Procure to Pay processes by assessing the current processes and recommending improvement opportunities in a constructive way
22. Be vigilant for cost saving opportunities and pursue them where practical
23. Keep line managers informed of any potential significant issues relating to purchasing activities
24. Liaise with suppliers and Quality team etc. to obtain factory production schedules and milestones for Long Lead Items and compile into register for access by multiple teams/departments
25. Regularly liaise with Operations (including Shutdown Coordinators) regarding any changes to schedules/delivery dates, incoterms, commercial implications, transport and logistics issues
26. Provide detailed updates in SAP Expediting Notes for all of the aforementioned