The Company
This fantastic boutique events agency is known for delivering high-quality corporate conferences and events. Their small (but mighty) team works across a diverse portfolio of clients spanning health & wellness to office supplies. Providing a end‐to‐end service for their clients, they are looking for an Event Manager to join their team in their North Sydney office.
Position Terms
* Part‐time Permanent Role (4 days per week)
* Working 3 days in the office, located in North Sydney
* Salary: $90,000 – $100,000 plus super pro rata for 4 days
* Occasional travel will be required for event delivery
The Role
The Event Manager will manage all aspects of the Agency's standard 3‐day conference format, from initial planning and supplier briefings through to on‐site execution and post‐event reporting, working across multiple concurrent events throughout the year.
Key Responsibilities include:
* Source, evaluate and negotiate with venues
* Manage venue contracts, floor plans, room configurations and F&B requirements
* Oversee delegate accommodation blocks, room allocations and VIP arrangements
* Coordinate transport, transfers and on‐site logistics for attendees and speakers
* Identify, brief and manage all event suppliers including caterers, printers, signage, staffing, AV/production, etc.
* Prepare and issue RFPs, evaluate quotes and negotiate contracts
* Maintain supplier relationships and manage performance
* Coordinate run orders / sheets and briefing documents for all contracted suppliers
* Serve as the primary point of contact for sponsors and exhibitors throughout the event lifecycle
* Manage exhibitor logistics including bump‐in / bump‐out schedules, booth allocations and deliverables
* Attend technical rehearsals and manage on‐site production schedules
* Assist with development and management of detailed event budgets from brief through to reconciliation
* Track expenditure, manage purchase orders and process invoices in a timely manner
* Liaise with speakers, presenters and facilitators from confirmation through to on‐site arrival
* Manage program schedules, session timings and content collection (bios, presentations, headshots)
The Candidate
The successful candidate will have previous experience working as a Senior Event Coordinator or Event Manager, ideally with a background in delivering end‐to‐end single and multi‐day conferences.
* Strong vendor and contract negotiation skills
* Proven budget management experience with a high level of attention to detail
* Excellent stakeholder communication and relationship management skills
* Ability to manage multiple projects simultaneously under pressure
* Confident working both autonomously and as part of a collaborative team
* Experience managing exhibitor and sponsor relationships is highly desirable
* Ability to travel domestically for events when required.
* Ability to work from the office 3 days a week, located in North Sydney.
Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
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