Be the right hand to the founder of a 7-figure Digital Advertising Education & Coaching company. If you thrive on bringing order to chaos, love systems, and can handle everything from flights to finance, this is your dream role.
What You'll Do
You'll manage the admin backbone of a fast-growing business. From making sure Brandon's calendar runs like a Swiss watch, to finalising workbooks and sending out member welcome packs, you'll keep everything humming behind the scenes.
Your regular work will include:
Acting as the filter and gatekeeper to all of Brandon's professional communications
Managing Brandon's email inbox and calendar with ruthless prioritisation
Booking venues, flights, accommodation, and transfers for workshops and events
Sending calendar invites and confirmation emails to members
Reviewing upcoming member renewal dates and coordinating with the sales team
Create, update and manage budgets with heads of departments
Overseeing accounts receivable/payable with precision and follow-up
Uploading and organising workshop recordings and documents
Finalising and proofing program workbooks before distribution
Managing internal projects and SOPs
Booking podcast interviews and coordinating logistics
Handling light HR admin: onboarding, commission trackers, leave tracking
Assembling and shipping member gift packs
Liaising with the team for project updates and deadlines
Acting as a force multiplier—spotting what's broken, fixing it before anyone notices
Compiling Heads of Department Reports and sending to Brandon on a daily and weekly basis
Traits You Need to Have
Extreme Organisation – Your calendar is colour-coded, your inbox is at zero, and your to-do list is gospel.
Discretion – You'll have access to sensitive info.
Initiative – You don't wait to be told. You anticipate, suggest, and act.
Resourcefulness – You figure things out, even if you've never done them before.
Calm Under Pressure – You'll be juggling flights, calls, comms and more. You make it look easy.
Systems-Oriented – You love process, documentation, and tightening loose ends.
Have managed an executive calendar in a high-growth company
Have experience in finance admin: AR/AP, Xero, or similar
Are fluent in Google Workspace, Canva, Asana, and Slack
Have experience sending out corporate gift boxes or managing CRM logistics
Have planned retreats, booked podcast guests, or worked in events
Are Perth-based (or willing to relocate) and thrive working in-person with a high-performance founder
Have an interest in business, branding, or personal development
What Success Looks Like in Your First 90 Days
Brandon never misses a call, a flight, or a key deadline
Workshop recordings uploaded and organised the week after
All member gift packs sent on schedule
Weekly and daily reports completed correctly on time without being asked
Calendar invites go out on time, every time
Team feedback highlights you as "the glue" keeping it all together
What You'll Get
High Trust, High Impact – This isn't a support role. It's a mission-critical leadership seat.
Direct Mentorship – Work side-by-side with a founder who builds fast, expects excellence, and shares the full playbook.
Insider Access – Sit in on strategy sessions, learn the behind-the-scenes of launching events, courses, and multi-million-dollar funnels.
Real Growth – As we grow, so do you. This role could evolve into Chief of Staff or Operations Lead.
Hybrid Flexibility – Be based in Perth, with the ability to work from home part of the week once ramped up.
Frequent Travel - You'll travel interstate on a monthly basis. (You also just missed our team's all expenses paid trip to Thailand)
Private gym - We're in the process of moving office and Brandon's building a gym in the warehouse that only the staff can use.
Unlock job insights
Salary match Number of applicants Skills match
Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Do you have experience using Xero? Do you have experience in administration? Which of the following accounting packages are you experienced with? Do you have experience in a sales role?
What can I earn as an Executive Assistant
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