Part-Time Opportunity
Part-time opportunity onsite at Newman College (3 days 22.8 hours per week)
Work in a leafy oasis with heritage-listed buildings as part of the Melbourne University precinct.
Enjoy a chef-prepared lunch daily in the Student Dining Room.
Opportunity Summary
We are seeking an experienced Accounts Officer with up-to-date practical experience in accounts receivable, accounts payable and account reconciliations ideally gained in a medium-sized business to join our team.
About Newman College
Newman College is a co-educational residential College affiliated with the University of Melbourne.
It accommodates undergraduate and graduate students from metropolitan and regional Victoria, interstate and overseas (approximately 280).
The College's fundamental purpose is to foster the intellectual, ethical and spiritual life of its members to enable them to become effective leaders in the community, mature in faith and committed to justice.
About the Opportunity
The Accounts Officer is responsible for the accurate and timely management of the College's accounts receivable and accounts payable processes, ensuring the efficient processing of both incoming and outgoing financial transactions, assisting with the reconciliation of accounts and maintaining proper and thorough records for auditing and reporting needs.
Key Responsibilities
This position plays a pivotal role in upholding the College's cash flow, maintaining financial integrity and ensuring adherence to regulatory requirements and the College's financial policies and procedures.
Accounts Receivable
Debtor invoicing – generating and issuing debtor invoices such as college fees, scholarships and bursaries, and conference fees.
Debtor payment collection – tracking invoice payments and following up on overdue accounts on a weekly basis.
Debtor reporting – preparing debtor aging reports and highlighting overdue accounts for review.
Debtor reconciliation – reconciling the debtor accounts and resolving any discrepancies.
Accounts Payable
Invoice processing – reviewing and verifying incoming supplier invoices and ensuring accurate cost allocation.
Payment processing – scheduling and preparing payments to suppliers.
Payment reconciliation – reconciling supplier statements.
Accounts Reconciliation and Reporting
Reconciliation of general ledger balances related to accounts receivable and accounts payable.
General Administrative Support
Assisting the Finance and Administration team.
About You
Minimum of 2 years of current experience in bookkeeping covering both accounts receivable and accounts payable roles, including timely and accurate invoicing and payment processing, account reconciliations and resolving discrepancies.
You thrive in a medium-sized organisation where your contributions are recognised and you value connection and collaboration.
Proven ability to perform accurate and timely account reconciliations ensuring that ledgers are balanced and financial records are up to date.
Proficient in accounting software and Office 365, with skills in Word and Excel for managing financial data, generating reports and streamlining processes.
Strong understanding of and ability to consistently adhere to established financial processes, procedures and regulatory requirements.
Ability to multi-task and work across multiple areas.
Excellent verbal and written communication skills to effectively interact with internal teams, students and suppliers.
High level of integrity, honesty and confidentiality.
Certificate IV in bookkeeping preferable but not required.
Why Work for Newman College
You will have the opportunity to become a part of our energetic and supportive team of people.
Skip the coffee shop and make your own Nespresso brew on tap all day.
Enjoy a monthly fully catered morning tea opportunity to relax, connect with colleagues and celebrate milestones together.
Free secure onsite parking and public transport on the doorstep.
Employee Assistance Programme membership.
Exclusive access to our College Library featuring an extensive selection of books and resources.
How to Apply
If this sounds like you, we'd love to hear from you.
To apply please submit your resume and a cover letter outlining your interest in the role and your relevant experience.
Any questions can be addressed by the Finance and Administration Manager via email at ...
Employment is subject to satisfactory background checks which include a Working with Children Check and reference checks.
To be successful in this role you must hold valid working rights in Australia.
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