Cardiology Executive Assistant/Team Leader - Targeted
John Hunter Hospital’s Cardiology Clinical Service Unit is seeking a dedicated and experienced Executive Assistant & Team Leader to support the Head of Department and lead a team of 14 administrative staff across multiple units, including the Cardiac Cath Lab and Diagnostic Centre.
This is a dynamic and fast-paced role focused on administrative coordination, front desk duties, clinical typing, complex scheduling, secretarial support, organizing meetings, managing finances, and supporting advanced trainees.
Responsibilities
- Provide executive support to the Head of Department including clinical typing and secretarial tasks
- Lead, manage, and support a diverse administration team spanning Cardiology CSU, Cardiac Cath Lab, and Diagnostic Centre
- Coordinate scheduling of clinic appointments and manage cancellations efficiently
- Cover front desk reception during breaks to maintain smooth operations
- Manage RIMS (Resource and Information Management System) to ensure accurate data handling
- Organize and collate agendas and minutes for Staff Specialist meetings
- Handle finance and revenue-related tasks including Trust documentation
- Coordinate invitations and logistics for Grand Rounds and Morbidity & Mortality meetings
- Provide administrative support to advanced trainees within the unit
About You
- Previous experience in a healthcare or hospital administrative setting is highly preferred
- Strong typing and computer skills, with the ability to manage clinical documentation accurately
- Exceptional customer service and communication skills
- Excellent organisational skills with the ability to manage multiple priorities under pressure
- A positive, proactive attitude and a genuine team player
- Ability to adapt and learn hospital systems quickly
What We Can Offer
- Comprehensive onboarding and ongoing hands-on training with experienced staff
- Access to online learning modules via My Health Learning
- Supportive and collaborative working environment
- Opportunity to contribute to a leading cardiology unit in a major hospital
- Monthly Allocated Days Off for full-time employees
- 4 weeks annual leave (pro-rata for part-time employees)
- Paid parental leave for eligible employees
- Salary packaging options up to $11,600 plus novated leasing
- Fitness Passport for health and well-being
- Employee Assistance Program (EAP) for staff and family members
Location: John Hunter Hospital | Awabakal Land
Remuneration: $76,125.92 - $77,852.51 + 12% Super + Salary Packaging • Hours Per Week: 38 • Requisition ID: REQ
Additional Information
- An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
- Eligibility and selection criteria are contained within the position description.
- For role related queries, contact Sonya Benson at
- For assistance addressing selection criteria, visit:
- Stepping Up Website provides resources to Indigenous job applicants in NSW Health:
Targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate status in addition to addressing the selection criterion.
Seniority level
- Mid-Senior level
Employment type
- Full time
Job function
- Administrative
Industries
- Hospitals and Health Care
Bar Beach, New South Wales, Australia
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📌 Cardiology Executive Assistant/Team Leader - Targeted
🏢 NSW Health
📍 Australia