Ray White Commercial WA
Location:
Kardinya
Job Type:
Part Time (9am - 2pm Monday to Friday)
Ray White Commercial WA is experiencing strong growth and is seeking a motivated and enthusiastic
Administration Assistant
to join our award-winning Property Management team located onsite at Kardinya Park Shopping Centre.
Working with a supportive and high performing team, you will gain valuable industry knowledge and hands on experience within a recently developed shopping centre.
Key Responsibilities
* Asset Administration
: Reception duties; daily liaison with key stakeholders inc. customers, tenants, consultants, contractors, Local Government officers, community groups etc; assist with budget preparation, collecting rents, petty cash reconciliations, variable outgoings management, manual billings (energy, gas, extended trade), percentage rents, accounts payable, production and collation of Centre Income & Expenditure reports, Capex & P&L reports; centre newsletters, Monthly Sales Reporting, HS&E Reports, quarterly asset reviews.
* Lease Administration
: Responsible for entry of all leasing information into Cirrus8, New Properties, Management Agreements, New Companies, New Leases, Assignments, Renewals, Variations, Rent Reviews, Tenant Vacate; ensure tenancy schedule up to date; collate and manage Bank Guarantees/PLI certificates registers; after hours contact databases; management and collation of monthly retail sales reporting; resolve account queries with Tenants and Landlord.
* Facilities Managemen
t: Assist with the management of CirrusFM contractor management applications and Contractor information; coordination of onsite contractors, control and issue access passes and work permits, contractor site induction process, tenancy delivery processes, centre and tenancy audits;
* Incident Management:
attend to and report on incidents within acceptable time frames in line with policy and procedures (First Aid Certificate advantageous)
* Marketing:
Assist the Marketing Manager with roll out of onsite marketing activities and promotions including coordination of activities and stakeholder communications; Social Media management; visual merchandising; EDMs; promotional production and community stakeholder engagement plans.
Requirements
* Previous experience in Shopping Centre Administration is preferred
* Strong written, verbal, and interpersonal communication skills
* High attention to detail with a proactive, can-do attitude
* Ability to quickly learn and apply relevant property legislation and regulations
* Excellent organisational skills with the confidence to make decisions
* Proficient in Microsoft Office and property management systems (experience with Cirrus 8 will be advantageous)
What We Offer
* A collaborative and professional team environment
* Direct mentorship from experienced industry leaders
* Ongoing training and career development
* Attractive remuneration package
* A supportive workplace culture where your contribution is valued
If you're passionate about Commercial Real Estate and ready to take the next step in your property career, we'd love to hear from you.