**Duties & Responsibilities**:
- Provide confidential executive support including preparation of correspondence, reports, presentations and other essential documentation
- Determine, develop, and manage processes for administration and the flow of work for the division ensuring streamlined and effective outcomes
- Manage the Executive Director's time commitments and diary to ensure urgent matters are prioritised and make the most efficient use of resources
- Research and support/or coordinate initiatives, projects and programs across the broader Branch when required
- Work closely with the Executive Director in prioritising and filtering information requests, drawing attention to urgent matters which require immediate attention and referring operational matters to other staff as appropriate to enable the most effective use of time available
- Source, format, collate all necessary documentation including undertaking research on issues in preparation for meetings, conferences and forums to ensure relevant information is at hand and in an easily accessible format
**Job Requirements**:
- 12+ months experience in similar Executive Assistant role
- Able to provide high-quality administrative support with ability to work in a dynamic team
- Good initiative when responding to challenges in a pressured and changing environment
- Effective problem-solving ability
- Able to learn processes and systems and have strong computer skills
- Excellent communication, written and verbal, able to clearly and effectively liaise with all levels
- Must be fully Covid vaccinated
- Must have the rights to work in Australia and be willing to undertake a Criminal History Check
**How to Apply**: