Position Overview
We are seeking a reliable and experienced
Part-Time Bookkeeper
to support our finance and accounting function within an established Australian business.
This role is suited to someone looking for
stable, ongoing part-time work
, with clearly defined responsibilities and a structured working environment. The focus of the role is accuracy, consistency, and dependable support of day-to-day financial processes.
The position will initially be
office-based in Regents Park
, with the potential for a
hybrid working arrangement
once systems, processes, and working relationships are well established. Hours will be agreed based on business needs and candidate availability, with flexibility built in overtime where appropriate.
Key Responsibilities
Financial Recordkeeping & Core Accounting Support
● Record operating bills into the accounting system
● Set up payments for approval
● Maintain and set up new product codes in to the accounting software
● Prepare cash usage report
● Support month-end close requirements for the local CPA, Global Controller, and CFO
● Support additional work tasks of the team that may come up.
Accounts Receivable Management
● Apply customer remittances to open invoices
● Assist with collection calls
● Monitor AR aging, flag risks, and deliver weekly status updates to the GM and Global Controller
● Coordinate customer remittances, short-pays, and credit memos with internal teams
Inventory and Cost Tracking
● Assist with recording of inventory receipts, adjustments, and SKU-level updates in partnership with Operations
● Support cycle counts and month-end physical reconciliation processes
● Validate landed cost components and ensure accurate accounting flows
Vendor & CPA Coordination
● Collect, organize, and transmit AP documentation to the external CPA, ensuring correct coding and approval workflows
● Track vendor issues, delivery discrepancies, and credits; maintain alignment across Purchasing, Operations, and Finance
● Support month-end close requirements for the local CPA, Global Controller, and CFO
Cross-Functional Collaboration
● Partner with the Admin Assistant, Sales Assistant, GM, and Operations Manager on data accuracy and document flow
● Communicate proactively with the Global Controller and CFO on transactional issues, process gaps, and risk indicators
● Provide ad hoc reporting and operational insights to leadership
Process Improvement & Controls
● Formalize document routing, version control, and compliance standards
● Contribute to strengthening of workflows around purchasing, receiving, customer invoicing, and record retention
● Surface continuous improvement opportunities to leadership
Qualifications
● 3+ years of bookkeeping, transactional accounting, or entry-level accounting experience; distribution or inventory-heavy environments preferred
● Demonstrated proficiency in accounting systems (QuickBooks, Xero, NetSuite, or comparable platforms)
● Strong understanding of AR, reconciliations, and inventory-related accounting
● High accountability, data discipline, and the ability to operate effectively in a lean organizational footprint
● Excellent communication skills with comfort engaging internal teams, senior finance leadership, and external CPA partners
● Growth mindset with interest in advancing to Staff Accountant as responsibilities scale
Work Structure
●
Part-time role
with flexibility in scheduling
●
Initial on-site presence required
to support training, systems adoption, and inventory-driven workflows
●
Hybrid/remote arrangements
may be considered as proficiency and processes mature
Success Criteria
● Accurate, timely transactional data enabling clean financial reporting.
● Reduced reconciliation issues and strengthened AR and inventory accuracy.
● Effective cross-functional communication and seamless coordination with the Global Controller, CFO, and CPA.
● Demonstrate readiness for expanded responsibilities.
● Potential to grow into a full-time role based on business requirements