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This range is provided by Capstone Recruitment.
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Base pay range
A$120,******/yr - A$120,******/yr
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About the company
Join a globally recognised live entertainment group is looking for its next Assistant.
With offices in Sydney, New York, London, Singapore and Melbourne, this organisation is renowned for its creative excellence, bold innovation and world class productions.
The culture is collaborative, fast moving and energised, with a strong focus on teamwork, relationships and forward thinking leadership.
About the role
This is a high profile Executive Assistant role supporting an entrepreneurial CEO who operates at a global level.
You will act as a trusted advisor, strategic partner and the central link between senior leadership, internal teams and key external stakeholders.
The role is broad, hands on and fast paced, overseeing the smooth running of the CEO office, managing high volume communications, coordinating international scheduling, supporting major events and ensuring the CEO is always prepared, informed and focused on strategic priorities.
No two days are the same and the position requires exceptional judgement, confidentiality and an ability to anticipate needs before they arise.
Key responsibilities
Manage a dynamic and complex international diary including across multiple time zones
Oversee inbox management, triage communication and respond on behalf of the CEO
Act as the primary liaison for internal and external stakeholders at all levels
Coordinate domestic and international travel for the CEO, VIPs and family members
Prepare documents, presentations, reports and briefing packs
Support major events, special projects and high level initiatives
Manage agendas, logistics and minutes for senior leadership and board meetings
Oversee allocation and coordination of Producer House Seats for live productions
Provide personal support including appointments, reservations, travel and household logistics
Manage expenses, tracking and financial administration for the CEO office
Uphold strict confidentiality and professionalism at all times
Represent the CEO in select meetings and ensure timely follow up of all actions
Skills and experience
Demonstrated experience supporting a CEO or equivalent executive in a fast paced environment
Strong stakeholder management capability with exceptional communication skills
Highly organised with rigorous attention to detail and the ability to manage competing priorities
Confident operating in a global, high profile setting with complex logistics
Proactive, solutions focused and able to anticipate needs well ahead of time
Tech savvy with strong Microsoft Office skills
Able to work flexibly including occasional weekends, evenings and travel
Presents with warmth, discretion, maturity and impeccable professional conduct
Interest or passion for the arts, entertainment or live events is advantageous
Why you will love it
Work closely with a visionary CEO at the forefront of global live entertainment
Exposure to major productions, creative leaders and high impact projects
Fast paced, collaborative and exciting environment where no two days are the same
Join an organisation that values diversity, innovation and exceptional storytelling
Genuine scope to grow, refine and elevate the CEO office
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries: Performing Arts, Broadcast Media Production and Distribution, and Advertising Services
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