Overview
Join the best. Be yourself.
"Being the best isn't just about being the best professionals. It's about being the best place to work, grow, be yourself."
Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in **** with a founding partnership of two individuals, WK has rapidly evolved to become Australasia's leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firm in Australia.
The opportunity
We're looking for a well-organised and detail-oriented Practice Administrator to join our General Liability team in Melbourne. You'll provide essential support to a Partner and their team of lawyers, ensuring the smooth running of their litigious practice.
What you'll do
Provide administrative support to a busy litigation team, ensuring smooth daily operations.
Assist with legal billing processes, including time entry, invoice preparation, and liaising with clients or accounts departments as needed.
Manage calendars, schedule meetings, and coordinate deadlines to support efficient case management.
Prepare, format, and proofread legal documents with a high level of accuracy and attention to detail.
Maintain and organise legal files and documentation, both electronically and in hard copy.
Communicate professionally with clients, colleagues, and external stakeholders.
Utilise MS Office and legal software applications to complete tasks efficiently.
Demonstrate strong organisational and time-management skills to handle multiple priorities in a fast-paced environment.
Take initiative and proactively support team needs, identifying opportunities to improve processes and enhance productivity.
Collaborate effectively with team members to support firm objectives and client service excellence.
What you bring
Minimum 4 years' legal admin experience (or similar)
Experience supporting a litigation team
Strong organisational skills and a meticulous attention to detail.
Excellent communication and interpersonal skills.
Ability to prioritise tasks and manage multiple deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Positive attitude, team player mentality, and a willingness to learn.
This role is not suitable for law students or law graduates.
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation. We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
Industry Leaders & Innovation Pioneers
: We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
Recognised Excellence
: Our dedication to excellence has been acknowledged by Best Lawyers in ****, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
FLEX for all
: We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working "irregular hours" or working from home - then so can we.
Our Mentoring Program
: We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture
: This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
We Give Back to The Community
: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
Leaders Of The Pack
: Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
Supporting You
: We are a people first business. We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply
Please navigate via the "apply now" link.
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact Christy Facer, Early Careers and TA Advisor on
Additional Information
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Legal
Industries: Law Practice
Location: Melbourne, Victoria, Australia
Salary: A$79,******-A$840,******
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