Job Title: Office Administrator
We are seeking an exceptional Office Administrator to join our team. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment and providing excellent customer service.
The successful candidate will be responsible for ensuring that visitors to the business are welcomed and have a positive experience of the company, while also providing general office and admin support when required.
Key Responsibilities:
* Meeting and greeting visitors, issuing security passes and providing a brief site induction
* Organising taxis and transportation for staff and visitors
* Maintaining the reception area to a high standard
* Managing incoming and outgoing post and delivering to the relevant departments
* Being the point of contact to the telephone answering service and directing messages to the relevant people
* Drafting, formatting and printing relevant documents for directors and senior leaders as required
* Arranging for the signing of specific documents and couriering various documents as requested by Directors
* Preparing facilities for key meetings being held at Head Office, including refreshments and lunch orders
* Ensuring the office, meeting rooms and kitchen areas are stocked and maintain a tidy, friendly, professional image
* Attending key meetings to take minutes and issuing actions as required
Requirements:
* Excellent communication and interpersonal skills
* Consistently trustworthy and professional
* Reliable and dependable
* Effective time management and workload organisation
* Committed to quality and improvement
* Willing to take responsibility for work and actions
* Good attention to detail
* Excellent organisational skills
* Proficient in the use of Microsoft Office (Word, PowerPoint, Excel and Outlook)
Desirable:
* Previous experience in a customer-facing role