Office Manager
We are seeking a passionate, highly capable and results-driven Office Manager to join our dynamic team in Salamander Bay Doctors.
As our Office Manager, you will be at the forefront of driving profitability and growth of Salamander Bay Doctors. You will play a pivotal role in guiding a team of exceptional Nurses & Medical Receptionists and collaborate with the Doctors & Co. management team in supervising the clinic.
If you have a passion for driving results and empowering teams, then we are excited to have you on board immediately
You will be responsible for:
Leadership & Management
Healthcare Compliance & Regulations
Knowledge of healthcare laws and accreditation requirements.
Team Leadership
Leading multidisciplinary teams, including doctors, nurses, and administrative staff.
Crisis & Emergency Management
Handling medical emergencies, staffing shortages, and operational disruptions effectively.
Operational & Organisational Skills
Patient-Centered Management
Ensuring smooth patient flow, appointment scheduling, and high-quality patient care.
Process Optimisation
Streamlining workflows to reduce wait times and improve efficiency.
Resource Allocation
Managing medical supplies, staffing, and facility maintenance efficiently.
Communication & Interpersonal Skills
Healthcare Communication
Liaising between medical staff, patients, and external stakeholders.
Conflict Resolution
Addressing disputes among staff, handling patient complaints professionally.
Cultural Sensitivity & Compassion
Understanding diverse patient needs and maintaining empathy in healthcare interactions.
Financial & Business Management
Budgeting & Cost Efficiency
Managing operational costs, insurance claims, and financial planning.
Revenue Cycle Management
Overseeing billing, coding, and reimbursement processes.
Vendor & Contract Negotiation
Procuring medical equipment and services at competitive rates.
Monthly Targets and budgets ensuring clinic operation is consistent with the monthly target and budget.
Health promotion and prevention ensuring clinic is optimising its health promotion and prevention strategies to improve outcomes for patients on monthly basis, consistent with group management objectives.
Technical & Analytical Skills
Healthcare IT & EMR Systems
Medicare items and billing software.
Data-Driven Decision Making
Using patient and operational data to improve healthcare services and efficiency.
Quality & Risk Management
Implementing protocols to reduce medical errors and enhance patient safety.
Adaptability & Problem-Solving
Regulatory Changes & Compliance
Keeping up with evolving healthcare policies and adapting accordingly.
Crisis Management
Responding to public health emergencies, pandemic preparedness, and facility issues.
Continuous Improvement
Driving innovation in patient care, workflow efficiency, and staff performance.
To be successful in this role, you will ideally have:
* Exceptional leadership and motivational skills to inspire and empower nurses and medical receptionist to deliver exceptional performance in managing clinics
* Excellent analytical skills with the ability to interpret data to inform strategic business decisions
* Prior Office Manager experience of minimum 2 years
* Prior experience in the medical & health field is highly preferred
* A collaborative and solution orientated mindset with a focus on continuous improvement
* Excellent communication and negotiation skills with the ability to cultivate lasting relationships
* An advocate for safety, compassion and active listening in the workplace
* Prior experience in the use of relevant software Pracsoft, Medical Director and Best Practice.
* Experience with specific social groups serviced by practice, such as adolescents, aged care, migrant or refuge groups, Aboriginals, and Torres Straight islanders, etc.
* Experience CPR/Triage training
* Prior training and/or experience in management of emergencies, handling complaints, Medicare & health funds, basic infection control, safe handling & disposal of medical waste etc
About Us:
Doctors & Co. is a leading healthcare provider dedicated to delivering exceptional medical services across Australia. Our commitment to excellence, innovation, and patient-centric care sets us apart in the healthcare industry. We are a team of dedicated healthcare professionals who are committed to improving the lives of those we serve. Our organisation believes in providing compassionate care that is tailored to the individual needs of each patient.
Get in touch
If you would like to know more about this role/clinic, please leave your details below by clicking on apply now or alternatively please send your CV to @doctorsandco.com.au
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