Continuing, Full Time Appointment
Professional Employee Level 5Annual salary $75,927 – $87,716 pa + 17% superannuation & 6 weeks annual leaveCasuarina Campus | Larrakia Country
About the Position
As the Executive Assistant, you will provide high level comprehensive administrative support to the Deputy Vice‐Chair of First Nations Leadership and deliver professional standards in office administration, communications, client services, financial transactions, project support and travel coordination. The role is a key contact in the Deputy Vice‐Chair's office and requires a high level of confidentiality, initiative, discretion, judgement and the ability to interact with senior executives, client representatives, and a wide range of internal and external stakeholders.
The Executive Assistant will assist in the coordination of events including event planning documents, communications plan, draft guest lists, invitations, liaise with internal and external stakeholders, catering, creating running sheets and facilitating delivery of the event either in person or online.
About You
* Demonstrated knowledge of Australian First Nations societies and cultures, and an understanding of the issues affecting First Nations peoples in contemporary Australian society and specifically the Northern Territory.
* Completion of a Diploma in Business or a related area and/or at least two years subsequent experience in office administration, particularly executive support.
* Demonstrated high‐level interpersonal skills and ability to engage effectively with senior management, staff, clients, and other stakeholders in a respectful and culturally appropriate manner.
* Excellent written and oral communication skills, with a high level of command of English grammar, and the ability to draft correspondence, briefings, and other documentation for distribution both internally and externally.
* Demonstrated capability in managing executive operations, including diary and correspondence management, coordination of meetings and briefings, and ensuring accurate and timely follow‐up of actions.
* Highly developed organisational and time‐management skills, with the ability to work independently, manage fluctuating workloads, meet deadlines and respond effectively to changing priorities.
* Demonstrated competence in digital and administrative systems, including strong proficiency in Microsoft Office applications, records and document management systems, and online meeting and collaboration platforms.
* Ability to complete financial support tasks and willingness to learn University finance systems to facilitate payments and reconcile transactions.
* Commitment to the University's values.
Appointment is contingent upon receipt of a satisfactory National Criminal History check and NT Working with Children clearance as well as holding a current clean NT drivers licence.
Remuneration
Appointment to this role will be at Professional Employee Level 5. The base salary will be in the range of $75,927 - $87,716 per annum. The total remuneration package will be in the range of $88,834 - $102,627 per annum inclusive of 17% superannuation.
First Nations Priority Recruitment Measures
While this vacancy is open to all applicants, First Nations applicants are strongly encouraged to apply and will be granted priority consideration for this vacancy in accordance with s57 of the Anti‐Discrimination Act 1992 (NT). More information on First Nations Priority Recruitment at CDU and how to apply is available.
Access Full Position Description
To view the full position description, please click the Apply link which will direct you to our CDU job site, then select Job Attachments.
What's in it for you?
* An enviable lifestyle in the spectacular Northern Territory
* 17% superannuation + up to six weeks of paid annual leave
* Up to 26 weeks of paid parental leave (eligibility criteria apply) & other generous leave benefits
* Recognition of prior service with another Australian university / NT Government for Long Service Leave (recognition applied to qualifying period only)
* Ability to negotiate transfer of leave entitlements under the Public Employment (Mobility) Act 1989
* Free on‐campus parking in designated areas
* Employee Assistance Program
* Salary Packaging opportunities
* An employer who values your contribution to building a bigger, better and stronger University
* Work with a University committed to changing people's lives for the better through training, education, and research
* Opportunities for professional development, paid study and career progression
* Access to over 5,000 courses via LinkedIn Learning corporate membership
How to Apply
All applications must be received online via the 'apply' button and should include your resume and a cover letter outlining your interest in the role and relevant skills and experience.
For a confidential discussion about the position please contact Ann Macabuhay, Manager of Business Operations on 08 8946 6058 or email ann.macabuhay@cdu.edu.au.
CDU endeavours to establish and maintain effective systems and processes that support a flexible and inclusive workplace culture. Adjustments can be made to support you throughout the application and selection process, as well as during employment, in line with the University's Workplace Adjustment Policy and Procedure. For confidential discussions, reasonable adjustment requests, or further information on workplace inclusion and policies, please contact People Services on 08 8946 6284 or people.services@cdu.edu.au.
Diversity and Inclusion
At CDU, we actively celebrate our diversity and believe that our differences will make CDU the most connected University in Australia. We are committed to maintaining a culture where every member of our University community feels respected, safe, encouraged to speak up and supported in achieving their professional goals, and that they truly belong.
Applications from First Nations people, women at all levels, culturally and racially marginalised people, people with disability, neurotypical and neuro‐diverse people, LGBTQIA+ people, people with family and caring responsibilities and people at all stages of their careers are welcomed.
Work Health and Safety
CDU is committed to providing a physical and psychological safe working environment. Confidential support can also be provided to employees who may be experiencing domestic, family, or sexual violence outside the workplace.
Charles Darwin University is guided by our core values of Courage, Kindness, Openness, Innovation, and Leadership, which shape our daily actions and decisions. CDU is committed to being a safe and inclusive organisation for everyone.
As part of CDU's commitment to providing a safe, respectful and rewarding workplace, and to meeting our legal obligations, we ask candidates to declare whether they have ever been investigated for an allegation of Gender Based Violence or found to have engaged in conduct that constitutes Gender Based Violence, in any previous employment or through any legal process.
This information assists us to comply with the National Higher Education Code to Prevent and Respond to Gender Based Violence and will be considered when assessing a candidate's suitability for employment, to help ensure the safety of our University community.
You make CDU. And we want you to be exactly who you are.
Applications Close: Friday 13th March 2026
The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation. We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.
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