THE TONY WHITE GROUP:
With over $4 billion in annual turnover and 3,000 people across 130 sites, the Tony White Group (TWG) is the largest privately-owned automotive retail group in Australia. We're led by an experienced and agile executive team who recognise that great people are key to our continuing success and growth. For more information, visit
ABOUT THE ROLE:
As part of the Tony White Group, Coffs Harbour Toyota & Hyundai is seeking a reliable, detail-focused Administration Officer to join our Service team on a full-time basis. This role is ideal for someone who enjoys staying organised, supporting daily workshop operations, and ensuring documentation is processed accurately and efficiently.
You will play a key role in the smooth operation of our Pre-Delivery Department, with responsibilities including job card closures, invoice processing, coordinating retail bookings, and maintaining accurate repair order records.
KEY RESPONSIBILITIES:
* Close job cards accurately and promptly upon completion of work
* Scan, process, and upload supplier invoices, receipts, and sublet invoices into internal systems
* Take bookings for retail service work, ensuring clear and effective communication with customers and technicians
* Monitor and review open Repair Order (RO) reports, following up on outstanding items
* Maintain well-organised digital and physical records
* Provide general administrative support to the Pre-Delivery Manager and workshop team
* Provide clear, comprehensive, and accurate information to the workshop team
REQUIREMENTS:
* Strong attention to detail with a high level of accuracy in data entry
* Excellent organisational and time-management skills
* Clear, professional verbal and written communication skills
* Ability to work effectively in a fast-paced service environment
* Confident basic computer skills and willingness to learn new systems
* A proactive, positive attitude with a strong desire to learn and develop
* Previous experience within an automotive dealership will be highly regarded
* Friendly, professional demeanor with a strong team-first mindset
WHAT WE OFFER:
* Full time role.
* A highly competitive remuneration package with a generous commission structure
* On-going training to support your personal and professional development
* Friendly team environment at a well-established dealership
PLEASE NOTE:
* We conduct reference checking, pre-employment medicals & AFP Criminal record checks
* Applicants who do not have the required skills and/or experience will not be considered
* Applicants must be physically in Australia and must have full Australian working rights
* We are an equal-opportunity employer, supporting gender equality, and workplace diversity
* Only short-listed applicants will be contacted.
If you are a motivated individual ready to launch your career in the automotive industry as an Administration Assistant, we want to hear from you. Please apply via this Seek Ad - with a cover letter and resume.