Role Summary:
We are seeking an experienced and highly organised individual to join our team as a Finance and Administration Officer. The successful candidate will be responsible for managing all financial and compliance responsibilities, including accounting functions in Xero, supporting clubs and staff with financial queries, assisting with event logistics, and overseeing daily administrative tasks.
Job Description:
* Finance:
*
1. Process all financial transactions, including accounts receivable and accounts payable.
2. Complete bank and credit card reconciliations, prepare journals, and maintain budget entries.
3. Prepare statements and manage aged receivables follow-ups.
4. Prepare, reconcile, and lodge BAS, IAS, Payroll Tax, and maintain compliance requirements.
5. Contribute to and assist in preparing the annual financial audit.
6. Prepare monthly financial reports and support grant and sponsorship reporting.
* Administration:
*
1. Maintain compliance documentation, insurance registers, and tracking of affiliation fee payments and provision of club financials.
2. Ensure club compliance with financial requirements of the by-laws.
3. Oversee stock control, including merchandise, uniforms, equipment, stock levels, and asset register management.
4. Provide administrative support—calendars, meetings, office supplies, system access, and general enquiries.
5. Assist with major events, including Awards Night, AGM, Grand Finals, and internal staff events.
6. Maintain positive relationships with clubs, manage TidyHQ responsibilities such as project setup, user access, task tracking, and preparing and distributing communication circulars to clubs.
Requirements:
* Accounting and Financial Management:
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1. Minimum 2 years' experience using Xero software.
2. Minimum 3 years' experience in a similar role with strong accounting and administration capabilities.
* Skills and Qualifications:
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1. Excellent written and verbal communications.
2. Advanced knowledge of the Microsoft Office Suite.
3. A sound understanding of WA football structure and system.
* Benefits:
* Supportive and friendly team culture.
Hands-on role with great variety—finance, admin, operations, events.
Professional development opportunities across multiple areas.
Opportunity to contribute to WA community football.
Free onsite parking and modern Tuart Hill office.
What We Offer: