The Pharmacy Guild of Australia represents proprietors of around 5,000 community pharmacies. They form a unique network of trusted healthcare professionals across Australia. The Guild is committed to offering staff a supportive, flexible, and rewarding work environment and conditions.
Are you the kind of person who sees a problem and quietly, confidently makes it disappear? Someone who keeps things moving, builds strong relationships, and is always ready to pitch in—whether it's coordinating a major meeting or helping with the everyday basics that keep an office running smoothly?
The Pharmacy Guild of Australia, Queensland, is seeking a proactive, resourceful and relationship‐driven Office Manager/Executive Assistant to support the Branch Director, Branch President, elected officials and the broader Guild team.
This is a role for someone who thrives in a fast‐paced environment, enjoys variety in their day, and takes pride in creating order, clarity and connection for others. Confidentiality, professionalism and genuine teamwork are essential, as is the ability to quickly understand the organisation, its people, and the governance frameworks that guide our work.
You will be a key part of ensuring our governance and administrative processes run smoothly, all while helping to create a supportive and efficient workplace for the team.
This is a full‐time role reporting to the Senior Manager – People and Operations and working closely with the Branch Director and Branch President.
What will I be doing?
* Providing high‐level, efficient administrative support to the Branch Director, Branch President, elected officials and staff
* Maintaining best‐practice governance standards through strong administrative processes, policies and documentation
* Coordinating executive and committee meetings—including agendas, minutes, papers, follow‐up actions, logistics, catering and room preparation
* Collating reports for national committees and other key bodies
* Managing diaries and travel arrangements for the Branch Director and Branch President
* Overseeing facilities and office management for our Spring Hill site and other properties
* Building strong, trusted relationships across the organisation to help colleagues deliver their best work
What are we looking for?
* At least five years' experience in high‐level executive administration or office management
* Excellent communication skills—both verbal and written
* Experience working with organisational governance documentation and processes
* A Diploma in Business Administration, or equivalent experience in a similar role
* A solutions‐focused mindset, genuine team spirit, and willingness to help with both big and small tasks
* A calm, organised approach—even when juggling competing priorities
This role will be based in our modern offices in Spring Hill, Brisbane. Hours of work will be during office hours of Monday to Friday 8:30am - 5:00pm.
If you have any questions about this role, please do not hesitate to submit them by email to careers@qldguild.org.au, and please include the position title in the subject line of the email.
If you are interested in applying for this position, please provide a short letter of application that showcases your suitability for the role and your resume via SEEK.
Recruitment and interviewing for this role will be undertaken as applications are received. The position will be filled when a successful candidate has been selected.
The Pharmacy Guild of Australia values workplace diversity and is committed to providing a supportive, inclusive, and respectful work environment. We welcome applications from people of all abilities, backgrounds and life experiences and encourage applications from Indigenous Australians, people with a disability, people from culturally and linguistically diverse backgrounds and mature‐age people. Should you require assistance through any stage of the application process, please contact the recruitment team.
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