Full Time / Fixed Term (9 Months) Band 5 plus 12% Superannuation
Work in a supportive, team environment
Based in Alexandra or hybrid arrangements are available.
Make a significant difference in our community!
Murrindindi Shire Council has an exciting temporary opportunity for an Infrastructure Procurement & Contract Management Officer to join the Sustainability & Assets Department. This role will work in the Capital Project Delivery team ensure the efficient and timely processing of procurement processes for projects and to provide administration support for tenders through our tendering system along with the associated contract management.
About this opportunity
This role provides backfill for the current officer who is seconded to the Bushfire Recovery team. In this role, the Infrastructure Procurement & Contract Management Officer will provide support, advice and assistance to the Capital Project Delivery Team. You will be valued for your knowledge and expertise in procurement and administration in relation to contracts and tendering, management of council’s electronic contract management system and overall support of the procurement function.
It is for an initial period of 9 months which will be reviewed and will depend on the progress of Bushfire Recovery projects. The current Infrastructure Procurement & Contract Management Officer will be available to provide guidance.
This role includes:
* Providing administrative support related to the procurement and contract management process for all Capital Projects, including but not limited to:
* Data entry in Council’s electronic project management system
* Coordinating the initiation of procurement processes
* Initiating procurement documents – including tenders, requests for quote and contracts for the project managers to complete.
* Coordinating advertising, loading of documents to the electronic tendering system and being a point of contact for initial enquiries.
* Providing administrative support in relation to the evaluation and approval process.
* Drafting response letters and associated documents when required.
* Raising purchase requisitions.
* Monitoring the contract milestones and supporting project managers to meet contract process requirements (for example, regular meetings and supplier reviews)
* Working closely with the Procurement and Risk Management Coordinator to ensure the procurement process is managed to a high standard.
* Providing high quality, proactive customer service for users of procurement policies, processes and systems.
* Providing administrative support to the procurement and contract management electronic project system
* Assisting Council contract managers with tender / contract negotiation and dispute management administrative support.
* Ensuring procurement activities are undertaken in accordance with Local Government Act requirements and Council policy and procedure requirements.
What will you bring
To be successful in this role, we are seeking someone with:
* Excellent administrative skills, experience in supporting a team and delivering outcomes in required timeframes.
* Ability to work independently and prioritise tasks
* A strong customer service focus
* Sound research, analytical skills and a high level of accuracy and attention to detail
* A high level of diplomacy, discretion and integrity in dealing with processes relating to confidential information and procurement.
* Developed ability to produce timely and effective written reports, and complete administrative tasks associated with this role.
* Demonstrated quotations/ tenders or contract drafting skills (desirable)
What we offer
Murrindindi Shire is situated on Melbourne's peri-urban fringe and encompasses the charming rural townships of Alexandra, Eildon, Kinglake, Marysville and Yea. The Shire benefits from great natural beauty and tourist attractions such as Lake Eildon, picturesque national parks, the Great Victorian Rail Trail and access to Victoria's snowfields. We are located within proximity to Melbourne, a lovely 60 to 90 minute drive from Melbourne, depending on your route.
We offer a supportive and flexible work environment within a supportive team along with ongoing professional development and a range of employee benefits designed to promote a positive work/life balance.
How to apply
For more information about the role or a confidential discussion, please contact Peter Bain – Manager Sustainability & Assets at 03 5772 0***.
We request your application contains a cover letter, your resume, and addresses the key selection criteria set out in the Position Description.
You can submit your application and any accompanying attachments:
* online – you will receive an email notification confirming your submission
* by email to ***@murrindindi.vic.gov.au
* or post them to Murrindindi Shire Council, PO Box 138, Alexandra 3714.
Conditions of employment are in accordance with the Murrindindi Shire Council’s Enterprise Agreement. It is also a condition of employment that the successful applicant: