Job Title: Senior Correspondence Officer
At our organization, we are seeking a highly skilled Senior Correspondence Officer. In this role, you will be responsible for managing and coordinating various tasks.
* Coordinate the distribution, tracking and flow of all incoming executive correspondence, ensuring all key timeframes are met.
* Prepare responses to incoming Ministerial, Director-General, Deputy Director-General, and Executive Director correspondence, briefing notes and requests in consultation with Ministerial and Executive Services Unit.
* Ensure that briefings and correspondence are prepared in accordance with our organizational standards and guidelines.
* Provide training to staff on style guide and correspondence management, ensuring awareness of expectations in respect to documentary consistency.
* Coordinate the distribution of weekly SitReps.
* Establish and maintain strong working relationships and networks with clients and departmental officers to ensure a culture of service delivery and achievement of negotiated guidelines.
* Manage the follow of significant documents and all written comment, feedback and reports for the group by the stated deadlines.
* Provide confidential, executive and secretariat support for key working groups and boards across our organization.
* Ensure departmental reporting requirements are met, including the preparation of reports, discussion papers, briefs and Executive and Ministerial correspondence.
* Develop and monitor business operation systems and where necessary review to streamline and improve practices and processes.
Our ideal candidate will have excellent communication skills, be able to work independently and as part of a team, and possess a high level of professionalism. If you are passionate about delivering exceptional service and contributing to our organization's success, please apply today!
We are committed to building inclusive cultures in the public sector that respect and promote human rights and diversity. Please ensure you download all attachments and follow the instructions on how to apply.