Freelance Event Coordinator
We are seeking a highly organized and efficient individual to coordinate our events.
* Job Description:
* Coordinate the operations and logistics of each event, including transportation of equipment to and from the venue
* Create schedules and advance key documents to all suppliers and venues staff
* Book and train staff for all events through our agency staffing partner
* Attend weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
* Oversee inventory for storage solutions
* Ensure Event and Incident Report forms are filled in (or ensure the onsite EM has done so)
* Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)
* Onsite Responsibilities:
* Manage scheduled event timings as the main POC onsite
* Implement new or amended production details, company policies and procedures
* Deal with customer queries and complaints
* Fill in Event / Incident Report forms
* Encourage high performance and implement improvements within your team
* Provide photographs and feedback after each event to your Project Manager/ Producer
* Represent the brand fully through professional communication and management; act as the main customer service representative at every event
* Required Skills and Qualifications:
* Previous event coordination experience
* Excellent face-to-face communication skills
* Highly organized and efficient. Time management skills are key.
* Leadership skills and experience managing small teams
* Public speaking skills
* A valid driver's license is essential.
* Willingness to learn from mistakes and give feedback on ways of improving the experience
* Collaborative approach and willingness to get hands dirty and work on all required events tasks
* Preferred Qualifications:
* Classical music background
The role is based in Brisbane.
Thank you for considering this opportunity.
We strive to create an inclusive and diverse workspace where everyone's background and ideas count.