Job Description
We are seeking an experienced professional to provide high-level administrative support to a senior manager in the construction industry.
This role involves coordinating travel plans, scheduling meetings, managing appointments and events, and handling expense claims. You will also foster strong working relationships with key stakeholders.
Key Responsibilities
* Administration and Coordination: Coordinate travel plans, schedule meetings, manage appointments and events.
* Prioritise matters requiring the manager's attention, redirecting to appropriate team members when necessary.
* Manage all incoming and outgoing communications, including emails and correspondence.
* Handle expense claims and manage conflicting priorities.
Relationship Management
* Foster strong working relationships with key stakeholders and collaborate with external partners.
* Organise events such as board meetings, conferences and networking functions.
* Act as liaison between the manager, executive team and external partners.
Documentation and Reporting
* Prepare agendas, take minutes and manage documentation for leadership meetings.
* Compile and distribute reports and papers ensuring deadlines are met.
* Coordinate reporting schedules and recommend process improvements.
Requirements
* Tertiary qualifications in business or management or equivalent experience.
* Minimum of 5 years providing high-level administrative support.
* Experience within the construction industry is highly regarded.
* Proficiency in Google Suite and Microsoft Office applications.
* Excellent communication and interpersonal skills.
* High level of confidentiality, attention to detail, and ability to meet deadlines.
Benefits
* Competitive salary and benefits.
* Accommodation and travel costs included.
* Opportunities for professional development and career growth.
A Professional and Experienced Administrative Assistant role.