Job Description:
We are seeking a skilled and organized individual to fill the role of Project Coordinator. The successful candidate will be responsible for supporting both general administrative functions and project-specific requirements.
The ideal candidate will possess excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively. They will also have proficiency in Microsoft Office applications, particularly Outlook and Excel.
- Data Entry and Database Maintenance: The Project Coordinator will be responsible for accurately entering data into our internal systems and maintaining up-to-date records.
- Answering and Managing Incoming Calls: The successful candidate will answer and manage incoming calls, providing support to our clients and stakeholders as needed.
- General Administration: This role involves providing administrative support to our Business Coordinator, Business Manager, and Managing Director, as well as assisting with general office duties as required.
- Setting Up New Projects: The Project Coordinator will be responsible for setting up new projects in our internal systems, ensuring all necessary information is accurate and up-to-date.
- Contract Reviews: They will coordinate with our Business Manager/Estimator to review contracts, extract invoicing and site requirement details, and ensure compliance documentation is completed correctly.
- Coordinating QA Documentation: The Project Coordinator will coordinate and manage QA documentation for all jobs, completing relevant forms and checklists as required.
- Site Work Coordination: They will monitor and ensure completion of site documentation, including SWMS and safety checklists, and distribute Job Registers to relevant team members.
- This role offers the opportunity to work in a supportive and driven team environment.
- The successful candidate will have access to ongoing training and development opportunities to enhance their skills and knowledge.
- We offer a competitive salary and benefits package, commensurate with experience.