We are seeking a skilled Administrative Coordinator to join our team in Ipswich, MA. As an Administrative Coordinator, you will be responsible for providing administrative support to our Product Development and Production teams.
About the Role:
This is a full-time position that requires a high level of organization, attention to detail, and excellent communication skills. You will work closely with our Executive Team Members to coordinate meetings, travel arrangements, and other administrative tasks.
Main Responsibilities:
* Manage calendars, expense reports, and meeting coordination across multiple sites
* Support customer and collaborator visits
* Coordinate monthly department-wide meetings, including agenda development, securing meeting spaces, booking catering and accommodations, and engaging with internal stakeholders
* Book domestic and international travel, including flights, accommodations, car service, travel visas, restaurant reservations, and meeting space
* Collate meeting notes and action items, driving follow-up on team-oriented projects
* Work closely with business analysts to provide details to key staff in both departments as needed
* Collaborate with other departmental coordinators to ensure communication and implementation of company-wide best practices
* Prepare communications and maintain/improve internal reports
Requirements:
* Bachelor's degree (scientific focus preferred)
* Minimum 5 years' experience in an administrative or related role
* Strong work ethic, integrity, organizational skills, and attention to detail
* Excellent communication, interpersonal, and problem-solving skills
* Ability to work cross-functionally in a fast-paced environment
* Familiarity with Microsoft Office applications and ability to learn new software quickly
* Self-motivated, flexible, and able to work independently and as part of a team
* Professional, positive attitude and friendly demeanor
Equal Opportunity Employer:
We are an equal opportunity employer and welcome applicants from diverse backgrounds.
Contact Us:
To apply for this position, please submit your resume and cover letter.