Executive assistant / compliance administrator (gold coast)

As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and textile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives.

We currently have an exciting full-time opportunity for a meticulous and professional Executive Assistant / Compliance Administrator, based at our north Gold Coast Head Office. This Executive Assistant / Compliance Administrator provides a high level of professional administrative and organisational support to the General Manager, the Executive and Compliance Team.

In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality.

What's in it for You?

A fantastic location, Ormeau is mid-way between Brisbane and Gold Coast - 5 mins from the highway. Onsite parking, a great diverse team, corporate massages, tenure awards and much more.

And being part of a business that is truly making a difference in saving the planet.

About You

You are a self-driven Executive Assistant with experience in providing high level confidential executive support to Executives, having intimate experience working within an ISO or EPA compliance area.

• A positive "can-do" attitude
• Highly organized
• High attention to detail in your work, valuing accuracy over speed
• Exceptional time management skills
• Results orientated
• A passionate critical thinker
• A great communicator
• You will wear our brand on the inside and out
• You strive to be a valued team player

Ideally you will be able to demonstrate the following skills

• Coordination of meetings, workshops, team events & travel booking; preparing expense claims for the Executive Team.
• Maintain and report on correspondence and commitments and chase up items approaching their due dates.
• Manage the General Manager's record keeping of received and distributed correspondence.
• Prepare agendas and minutes of various internal and external meetings convened or attended by the General Manager and Executive Team.
• Enjoy a shared reporting line to the General Manager and the Workplace Health and Safety Manager.
• Administration of the ISO and Environmental compliance actions and activities.
• Create and maintain the Compliance SharePoint and folder structures.
• Coordination of ongoing Compliance tasks such as auditing and Compliance project initiatives.
• Co-ordinate relevant staff responses and/or inputs into projects, programs, reports, correspondence and corporate issues.
• Provide support to the Executive and Senior Leadership team as required.

To be successful you will need

• Minimum of 5 years' experience as an EA (or similar executive administrative role) within a corporate environment.
• Certificate 4 in Business Administration or equivalent, and a combination of relevant experience.
• Internal Auditor Certificate.
• Intermediate to advanced skills in Microsoft Office Suite - Word, Outlook, Excel, PowerPoint.
• A warm, professional demeanour.

What is in it for You?

• Birthday Vouchers, Tenure Awards and Celebrations
• Learning and development opportunities
• Excellent benefits including employee shopping discounts
• Employee reward and recognition program
• Corporate Uniform
• Employee Assistance Program (EAP) through Drake Works which covers mental health, nutrition, financial, legal, coaching and career transition support