Moloney & Sons are dedicated to establishing a profound reputation built upon personal yet professional engineering services. Providing clients with direct access to a proactive and readily available senior resource team, offering decades of experience in projects ranging from major infrastructure works to local urban developments.
Due to growth and increased workload, we're expanding our team If you're looking to be part of a dynamic, fast-moving environment where your contributions really matter, we'd love to hear from you
The Position
Full-time, Rockhampton
The AO is an individual responsible for performing a variety of admin & clerical tasks (including bookkeeping/payroll) by providing support to our Directors and employees. You will assist in the administration of our company's general admin activities to ensure smooth and effective day-to-day operation of our business.
You may also need to undertake direct tasks with clients at the direction of the CEO.
Responsibilities
* Liaise with clients, councils, government agencies, and contractors as instructed by management
* Provide general administrative and clerical support to management and staff, including bookkeeping & payroll
* Maintain an electronic and hard copy filing system
* Open, sort, and distribute incoming correspondence
* Manage project files
* Assist Manufacturing Manager when required
* Greet all site visitors and liaise with meetings
* Perform data entry and scanning of documents
* Manage calendar for Managing Director
* Assist in resolving & streamlining admin tasks
* Run company errands, including post office & office supply
* Phone answering & outbound calling
* Prepare and modify documents including correspondence, reports, drafts, memos, and emails
* Schedule and coordinate meetings, appointments, and travel arrangements for Managers/Directors
* Maintain office supplies
* Assist CFO by acquiring & preparing monthly receipts data as per procedure
* Ensure timing distribution of material & mail to management team
* Liaise and assist Office Manager with marketing, HR, and management responsibilities as directed
* Assist staff with IT
Requirements
Skills
* Good oral & written communications skills
* Good interpersonal skills in
* communication and consultation
* client relations
* Sound interpretive, analytical, and problem solving skills
* Ability to work as part of a growing team
* Advanced computer skills in a variety of applications including:
* MS Word
* MS Outlook
* MS Excel
* Office 365 Project Management packages
* Xero, MYOB, or other bookkeeping software a bonus
* Ability to prioritise tasks & projects
* Good research skills and attention to detail
* Ability to 'think outside the box' to complete certain tasks with little or no direction
* Flexible and mature approach to work tasks, with a willingness to learn.
Knowledge
* Strong knowledge of human relation issues
* Strong knowledge of computer and technical web based issues
* Knowledge of the development approvals process is desirable, although can be taught
* Knowledge of office system, procedures and functions is a must.
A drivers license is a must.
Who We Are Looking For
The role requires someone who is outgoing and shows initiative, posses a high-level of personal integrity, is self-motivated, reliable, and consistent.
We are looking for persons who are currently entitled to work in Australia without the need for the company to sponsor for employment.
Moloney & Sons Engineering has a reputation built on conducting business fairly and honestly. All employees are required to uphold the highest moral & ethical standards at all times. Being a family orientated company, we are flexible with school pickups & drop-offs.
Moloney & Sons Engineering is a growing company that can offer challenging and rewarding work in an attractive working environment.
We welcome you to apply and look forward to you becoming the next member of our team