About the Role
Property Operations is responsible for ensuring that every Allambi Care Placement consistently delivers a high standard of service.
The role supports the organisation in meeting and exceeding its legislative obligations relating to the Care Environment.
Main Duties and Responsibilities
Staff Support
Engage in regular supervision with Property Operations Manager and identify any areas of support required
Administration
Logging and allocating of work hours using Jira
Data processing of information regarding property and assets and maintenance of property and asset registers and databases including House Review checklists
Assist with the development of relevant agreements, procedures, reports and related documents
Provide timely and accurate preparation of requisition forms, purchase orders and invoices
Compile building system information and accurate reports for relevant management requirements
Monitor and maintain maintenance schedules
Maintain statutory & regulatory compliance including but not limited to fire safety compliance, property safety inspections
Provide systems support – database entry and maintenance, scheduling, KPIs & extraction of analytical reports, using predominantly Monday.com
Identify opportunities to improve services, processes, and systems within the department in order to achieve 'best practice' standards
Real Estate Operations
Communicate in a timely manner pending routine inspections
Ensure compliance of all Real Estate relevant processes including but not limited to completion of the Care Environment Form.
Complete the inspection process for all non-Real Estate related properties and report on outcomes
Research and procure suitable houses to lease and complete leasing process
Communicate with Real Estates in a timely manner to resolve any issues that arise
Store Operations
Complete all 'Store' related tasks including but not limited to ordering and receiving goods, loaning equipment, cleaning and repairing items
Accurately maintain systems management tools
Perform house set ups / closures and liaise with relevant departments and suppliers to assist with the process
Organise Youth Workers and Disability Support Workers to assist with Store related tasks
Maintain the 'Store' and its assets in a clean manner and to high standard, ensuring all items are accounted for at all times
Liaise with external organisations in an appropriate manner.
Organisations such as; Tradespeople, Suppliers, Locksmith, Hardware Stores, Manufacturers and any other service providers to Allambi as required
Work, Health & Safety
Ensure all documentation is always completed and up to date in line with WHS Management System
Identify WH&S issues and take appropriate steps to ensure rectification in a timely manner
Wear safety and provided PPE equipment at all times
Keep up to date on all regulatory and legislative requirements pertaining to industry working in
Be aware and maintain standards according to manual handling principles and compartmentation
Essential Requirements
Undertake additional tasks as instructed by Director Organisational Development
Comply with Department of Community and Justice (DCJ) and other Government bodies legislation.
Attend meetings when required
Undertake additional training as required by additional duties
Work unsupervised and effectively for extended periods of time while managing jobs
Coordinate and prioritise tasks
Maintain clean and tidy work environment at all times
Maintain a professional approach and image at all times when liaising with external organisations and businesses
Be aware of client behaviours at Allambi houses and ensure discretionary judgment is used when performing tasks on-site
Maintain cleanliness and condition of any company vehicle when utilised
Ensure company equipment is maintained to a high standard at all times when utilised
What we can offer you
Full Time Employment
4 weeks Annual leave per year
1 Roster Day Off per month
NFP Salary packaging to increase your take home pay.
Package living expenses and more
Selection Criteria
Previous administration experience within the property industry
Exceptional computer and to advanced Microsoft Office skills
Strong analytical and problem solving skills
High level of accuracy and attention to detail at all times
Exceptional communication, organisational and time management skills
3 years' experience in a similar position
Required Documents
Current Working with Children Check (for paid employment - can be obtained via transaction/apply-working-children-check)
Current NDIS Worker Check : (can be obtained via transaction/ndiswc-apply)
Current First Aid Certificate (Provide First Aid; Course Code HLTAID003)
National Police Check (this must be obtained via allambi/)
A current driver's licence
Comprehensive Car Insurance
Certificate of Completion : NDIS Worker Orientation Module (can be accessed via : )
Willingness to participate in pre-employment medical checks
Two professional references
Please note, applications must include a cover letter addressing above essential Criteria and a complete resume including two professional references.
Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.
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