Role Overview
We are seeking a proactive and detail-oriented Project Administrator to support residential construction and development projects from pre-construction through to delivery. This is a unique opportunity to join the future $1B business and be part of its inevitable success from the very beginning.
You will work closely with the business owner and senior project stakeholders, gaining hands-on exposure across project coordination, documentation management, approvals, and construction support. Fresh graduates are encouraged to apply, with mentoring and structured support provided to help you grow with the business.
Salary & Employment Type
* From $60,000 plus superannuation per year
* Part-time position available, with pro-rata remuneration based on agreed hours
Key Responsibilities
Project & Cost Administration
* Assist with the preparation and ongoing management of project budgets, cost plans, and cash flows
* Support plan vs actual (plan–fact) tracking for cost, time, and project progress
* Assist with preparation of project reports, registers, and internal documentation
Project Documentation Management
* Manage project documentation, including filing, version control, and document registers
* Ensure all key stakeholders have access to the latest construction and project documentation
* Coordinate design, consultant, and construction documentation across project stages
Approvals & Authority Liaison
* Prepare and submit documentation through the NSW Planning Portal for:
* Development Applications (DA)
* Complying Development Certificates (CDC)
* Construction Certificates (CC)
* Liaise with Councils and relevant government authorities, departments, agencies, and bodies to obtain approvals and required permissions
* Track approval conditions and assist with compliance and supporting documentation
Consultant & Stakeholder Coordination
* Liaise with key project stakeholders including architects, civil and structural engineers, other consultants, and the Head of Construction
* Assist with coordination between design, approvals, and construction teams
* Support communication flow to ensure alignment across all parties
Tendering, Procurement & Trade Support
* Assist with tendering processes, including coordination of documentation and submissions
* Obtain, compare, and organise subcontractor and supplier quotes
* Assist with preparation and administration of Scopes of Works for trades
* Support supply chain and procurement administration for construction materials
Program & General Project Support
* Assist with maintaining project programs and schedules
* Support risk identification, issue tracking, and follow-up actions
* Provide general administrative and coordination support to the project team
Key Requirements
* Bachelor's degree in Project Management, Engineering, Construction Management, or a related discipline (or equivalent experience)
* Interest in residential construction and/or property development
* Exposure to construction documentation, estimating, cost control, or procurement processes (preferred but not essential)
* Strong organisational skills with high attention to detail
* Ability to manage multiple tasks and priorities effectively
* Clear written and verbal communication skills
* Proficiency in Microsoft Office and general project administration tools
Desirable Attributes
* Experience supporting multiple projects concurrently
* Basic understanding of construction methodologies and sequencing
* Proactive, reliable, and solution-oriented mindset
* Willingness to learn and grow within a fast-paced, entrepreneurial environment
Job Type: Full-time
Pay: $60,000.00 – $85,000.00 per year
Work Location: Hybrid remote in Neutral Bay NSW 2089