Are you an organized and detail-oriented administrator with experience in the construction industry?
Join our dynamic team and support our projects!We are seeking a dedicated Mechanical Project Administrator to ensure the smooth and efficient operation of our construction projects from start to finish.
In this vital role, you will collaborate closely with project managers, technicians, clients, and contractors involved in our construction initiatives.
You will streamline project documentation, communication, and administrative tasks specifically tailored to the construction environment.
Your exceptional organizational skills and attention to detail will be crucial for maintaining project timelines, budgets, and client satisfaction within the building and construction sector.Key Responsibilities:Maintain accurate and organized construction project documentation, including contracts, permits, plans, and specifications.Assist in preparing project reports and progress updates for construction meetings.Facilitate clear communication among construction project stakeholders (clients, contractors, internal teams).Respond to project-related inquiries regarding status, schedules, and documentation.Assist in tracking construction project budgets and expenses.Collaborate with the finance department on invoicing and payments for construction projects.Support project managers with scheduling technicians, subcontractors, and equipment deliveries for construction sites.Coordinate the permitting process, ensuring compliance with local building codes and regulations affecting construction projects.Assist with sourcing/ordering materials and maintaining vendor relationships for construction needs.Participate in quality assurance activities for construction deliverables.Oversee compliance records for staff and subcontractors on construction projects.Provide general administrative support as needed.Track construction project progress against programs, identifying potential delays.Monitor project costs against budgets, detailing variances.What You'll Need:Experience: Proven experience in project/contracts administration or a similar role, managing projects from inception to completion, ideally within construction.
Experience with customer service within the building & construction industry is essential.
Experience working with OH&S, Environmental, and Quality Assurance procedures is required.Qualifications: High school diploma or equivalent required; a bachelor's degree in a related field is a plus.Skills:Proficiency in project management software (e.g., MS Project) and methodologies.Working knowledge of Microsoft Office 365 suite.Excellent written, verbal, and listening communication skills.Strong attention to detail and accuracy.Problem-solving aptitude and adaptability.Estimating and scheduling skills.Understanding of safety regulations and industry codes related to mechanical (HVAC) installations within construction.Attributes:Ability to work autonomously and as part of a team.Strong multi-tasking skills and ability to meet deadlines.Self-motivated with a commitment to continuous improvement.Proactive attitude and initiative.Excellent customer service skills.Willingness to travel to construction project sites and occasionally work outside normal hours.Willingness to undertake further training.Why Join Us?Strong Company Values: The company operates on core values of integrity, creativity, accountability, and commitment.
Their team charter also emphasizes open communication, collaboration, feedback, and respect.Reputation for Quality: The company is highly regarded for on-time project completion and quality workmanship, delivering economical, custom-designed solutions.Focus on People: The company pride themselves on having a team of "great people" who are industrious problem solvers with thoughtful communication.
They value their employees and aim to provide the best solutions for clients.Diverse and Critical Work: You'll have the opportunity to work on a variety of projects across different industries like local government, healthcare, aged care, and even mission-critical sites.Commitment to Standards: The company adheres to high standards, including ISO 9001 (Quality) and ISO 45001 (Health & Safety) certifications.Supportive Environment: The company fosters a culture of collaboration, reliability, and responsiveness, aiming to provide genuine peace of mind for clients and support for employees.Professional Development: There's an expressed willingness to support further training for employees as required.Customer Focus: The company promotes the goodwill of the company by providing friendly and efficient service to customers.If you have a background in construction administration and are ready to contribute to the success of our mechanical projects, we encourage you to apply.
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