Job Overview:
The Finance & Administration Manager will play a critical role in driving financial performance, ensuring compliance, and guiding strategic decision-making, for being an individual contributor and a member of the leadership team. The F&A Manager is also the office lead for promoting a collaborative and hygienic (physical and mental) working environment.
Key Responsibilities:
Financial Management & Reporting
* Handle full sets of accounts and maintain accounting records.
* Maintain daily bank reconciliations for management.
* Oversee the preparation of timely and accurate financial reports, including monthly financial statements, forecasts, budgets, and quarterly business reviews.
* Manage the financial planning and analysis processes, providing insights and recommendations based on financial performance.
* Lead the annual budgeting process and provide ongoing variance analysis.
* Monitor and manage cash flow, liquidity, and working capital.
* Prepare reconciliation, reporting and lodgment of IAS, BAS & PAYG.
Compliance & Controls
* Ensure compliance with Australian accounting standards, taxation laws, and regulatory requirements.
* Implement and maintain financial controls to safeguard the assets of the company.
* Facilitate audits and liaise with external auditors and internal stakeholders.
Accounts Receivable & Payable
* Maintain and follow-up on accounts receivables and accounts payables.
* Handle payment requests and staff expense and commission claims.
Administrative & Payroll
* Ensure timely and accurate data entry for all administrative and accounting tasks.
* Responsible for general office administration, HR and payroll (including Super processing, STP, PAYG).
Leadership & Collaboration
* Strategic advisor to local management team and collaborate with Group Finance to develop and implement strategic initiatives aimed at improving financial performance.
* Provide guidance to local management, fostering a culture of continuous improvement and collaboration.
* Ensure clear communication between the project team on project completion and invoicing progress for the projects.
* Handle any ad hoc projects as assigned.
Office Management
* Assist with the day to day running of the office alongside the Operations Manager
* Supplier & Vendor Management: Manage relationships with key office suppliers (e.g., IT support, cleaning services, stationery) and negotiate contracts.
* Office Budgeting: Manage the office budget, tracking and approving expenses for supplies, utilities, and minor repairs.
* Facilities Coordination: Act as the primary contact for building maintenance, repairs, and security issues.
* Technology Oversight: Oversee the procurement and inventory of office technology and software, ensuring the team has the necessary tools to work effectively.
Health & Safety: Ensure the office environment meets basic health and safety standards.
Local Human Resource Assistance
* Recruitment Support: Assist with job descriptions, screening resumes, and coordinating interviews.
* Onboarding & Offboarding: Manage the administrative tasks for new hires and exiting employees, including paperwork and system access.
* Payroll Administration: Oversee the payroll process, ensuring accuracy and compliance. This often involves coordinating with external payroll providers.
* Policy Management: Assist in developing and communicating key company policies, such as leave, expense claims, and codes of conduct.