The Contracts Administrator will assist the Project Manager with the administration of one or more projects. This role will include sub contract and head contract administration and the co-ordination of on-site activities.
The core skills required are:
* Contract Administration
* Financial Administration
* Computer literacy
* Strong communication skills.
A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.
Duties and Responsibilities
Contract Administration
* Be aware of the Company's contractual responsibilities and obligations as they relate to the project.
* Ensure that all invoicing is correctly coded and mathematically correct.
* All invoices are to be processed in a timely way.
* Ensure that amendments are raised for all approved variations and back charges.
* Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.
* Assist in the development of Subcontractor scopes of work.
* Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.
* Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.
* Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.
* Issue of Contract documentation, and follow up through to execution of subcontract.
* Ensure subcontractors insurances, and other employer and statutory obligations are in place.
* Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available.
* Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same.
* Assist Project Manager in preparation and submission of head contract variations.
* Maintain project variation status, budgets and subcontracts in Jobpac.
* Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.
* Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.
* Develop and maintain the project procurement schedule.
Policy Implementation
* Ensure all relevant sub contractor employment requirements are adhered to.
Personnel Management
* Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.
* Assist the Project Manager in delegating.
* Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.
* Provide advice to Project Manager with regard to the suitability of direct reports.
* Conduct performance and development reviews on direct reports.
Formal Communication
* Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.
* Attend and participate in all relevant meetings.
* Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.
* Participate in Client and Consultant meetings or reviews as required.
Quality, Safety and Environment
* Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman's policies, procedures and guidelines.
* Comply with relevant statutory requirements and Lipman's quality, safety and environmental requirements as defined within the Project Plan.
* Identify improvements in efficiency, WHS & Environmental performance, quality and cost.
* Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.
* Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.
* Initiate or recommend solutions to rectify deficiencies or issues.
* Work in a safe manner without risk to themselves, others or the environment;
* Correctly use and maintain Personal Protective Equipment (PPE).
Qualifications and Experience
* Tertiary qualifications in construction, building, or contract administration preferred
* Minimum 5 years' experience in contracts administration within the construction industry
* Demonstrated experience managing complex commercial contracts and variations
Skills and Attributes
* Sound knowledge of construction contract law and administration processes (e.g. AS4000, GC21)
* Strong organisational and time management skills with meticulous attention to detail
* Effective communication and interpersonal skills to liaise with diverse stakeholders
* Proficient in project management and contract administration software
* Proactive, solution-focused and ability to work under pressure
* Leadership abilities with a collaborative team approach
* Training & Development
* Employee Discounts
* Employee Assistance Program - Counseling, well-being, legal, financial and Health
* Novated Leasing
* Paid Parental leave
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