EIRE Constructions was founded by Kelliher family patriarch Tom Kelliher, in the late 1970's. From the beginning, EIRE blazed a trail in innovative civil infrastructure solutions – and now specialises in water treatment, water network infrastructure and transport infrastructure, drawing on our breadth and depth of experience to deliver complex projects. As regional civil infrastructure specialists, we strive to be a part of the communities in which we operate. Driven by our Purpose ofbuilding the communities we want to live in, we are connected and inspired by our Values (see accompanying Values video).
Job Description
About the Role
As Pre-Contract Coordinator, you'll manage the full lifecycle of the tender process – from lead identification and document collation to final submissions and handover. You'll work closely with the Estimating team, internal stakeholders, and external partners to produce professional, accurate proposals that help us win and deliver complex civil projects. If you thrive in a fast-paced tender environment, love delivering high-quality administrative support, and want to contribute to meaningful regional projects, this is your opportunity.
Key Responsibilities
* Draft correspondence, collate schedules, and prepare submissions for tenders, Expressions of Interest, and Intention to Tender.
* Maintain tender tracking files, registers, document libraries, and the Information for Tenders folder.
* Create tender presentations, review documents, lodge final responses, and develop project case studies/EIRE resumes.
* Assist with project handover for awarded tenders (e.g., requesting codes, POs, setting up folders).
* Handle filing, archiving, printing/binding, and monthly tender reporting to the Regional Manager.
Communication & Coordination
* Monitor tender platforms, download/register/assess incoming opportunities, and notify key team members.
* Manage tender email correspondence, distribute to the right people, and prepare outgoing requests/responses.
* Organise and chair (as needed) weekly tender review meetings – record, finalise, and distribute minutes.
* Build and maintain strong, professional relationships with suppliers, stakeholders, clients, and internal teams.
* Act as an enthusiastic ambassador for the EIRE brand, culture, and community focus.
Desired Skills and Experience
About You
Experience
* Proven experience in an estimating support, tender administration, or business administration role.
* Civil construction industry experience highly regarded (especially exposure to tender processes in water, roads, utilities, or infrastructure).
Skills & Knowledge
* Intermediate to advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam.
* Ability to produce high-quality documents in Adobe highly regarded.
* Strong PC and internet skills for managing tender platforms and digital workflows.
Personal Attributes
* Proactive self-starter who can juggle multiple tasks, solve problems, meet tight deadlines, and maintain exceptional attention to detail.
* Passionate about delivering great customer (internal and external) experiences.
* Excellent interpersonal and communication skills – enjoy collaborating in a team and influencing at all levels.
* Keen eye for detail with a positive, can-do attitude.
Qualifications
* Certificate in Business Administration, Finance, or equivalent.
* Relevant industry experience and acumen will be highly valued.
Why Join EIRE?
* Be part of a stable, family-owned business with over 45 years of regional success and a strong pipeline of projects.
* Work on meaningful infrastructure that improves communities – from water treatment upgrades to road and bridge rehabilitations.
* Based in Newcastle or Port Macquarie with the flexibility of a regional specialist focused on work-life balance and community connection.
If you're organised, enthusiastic, and ready to support winning tenders that shape Regional NSW and beyond, we'd love to hear from you! .
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