Direct message the job poster from Wyllie
We’re seeking a polished and proactive Front of House / Office Administrator to be the welcoming face of our office. In this role, you’ll work closely with our Executive Assistant to ensure a warm, professional environment and support seamless office operations.
This role is perfect for someone with a background in luxury customer service, has a keen eye for presentation, a proactive approach, and a genuine care for people and their environment. While office admin experience is valued, it’s your attitude and willingness to learn that will set you apart.
Key Responsibilities
Front of House & Boardroom Management
* Greet visitors warmly and professionally, creating a welcoming atmosphere
* Answer and direct phone calls (low volume) and handle general inquiries
* Manage boardroom scheduling, setup, and cleanliness to a high standard
Office Administrative Support
* Provide general administrative support, including monitoring multiple inboxes and sorting mail
* Maintain tidy and organised office records, both digital and physical
* Organise and maintain office supplies, ensuring everything is well-stocked and presented
* Keep shared spaces clean and well-presented, proactively handling tasks such as unpacking/packing the dishwasher, wiping down benches, and refreshing snacks
* Support the Executive Assistant and assist the Director with personal errands and ad hoc requests
* Assist accounts and other departments with filing, lodging of documents, and administrative tasks as required
Communication & Coordination
* Communicate clearly and effectively with team members and external stakeholders
* Relay messages promptly and accurately, ensuring smooth information flow within the office
What We’re Looking For
* Previous experience in luxury customer service (e.g., airline cabin crew, luxury retail, high-end hospitality)
* Impeccable personal presentation and a polished, professional manner
* A proactive approach—someone who takes ownership and anticipates needs before they arise
* A genuine care for the spaces you’re responsible for and the wellbeing of those who use them
* Strong organisational skills and an ability to juggle multiple tasks seamlessly
* Willingness to learn and support a team-focused environment
* Basic familiarity with office systems (e.g., Microsoft Outlook, Teams) is helpful
Why Join Us?
At Wyllie Group, you’ll be part of a small, supportive team who values not just what we do, but how we do it. You’ll play a key role in creating a polished, welcoming space that makes every visitor and colleague feel at home.
How to Apply
If you’re passionate about creating beautifully presented spaces and enjoy going above and beyond to support a team, we’d love to hear from you. Please submit your CV and a brief cover letter outlining why this role excites you.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Temporary
* Industries
Investment Management
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