Job Description We are currently recruiting for an Executive Support Coordinator – CEO & Board to join the Ampol team in Sydney. This is a rare opportunity to work at the centre of Ampol’s Leadership Team and Board in a highly visible, trusted role. As Executive Support Coordinator, you’ll partner closely with the Executive Support Manager to deliver seamless, proactive executive-level support—helping ensure the smooth running of Ampol’s most senior stakeholders while operating with discretion, precision and professionalism. You will promote a consistently high standard of work, with a strong focus on anticipating needs, managing complexity and delivering consistently high standards of executive support. This role is based at our Sydney head office Alexandria and requires minimum 3 days on-site. Key Responsibilities: Management of calendars identifying links between current commitments and on-going responsibilities, and anticipating and planning for future needs Review incoming emails, mail and enquiries and respond to routine communications Preparation of documentation as requested by Executive Support Manager, including agendas, powerpoint presentations and development of excel documents Organisation of internal & external meetings, site visits and town halls Organise and manage travel arrangements for the MD&CEO, EGM Group General Counsel and Ampol Board, including expense management using Concur Maintaining comprehensive and accurate records Provide administrative support to the MD&CEO, EGM Group General Counsel and Company Secretary as and when required and/or as directed by the Executive Support Manager Handle and resolve enquiries and issues from internal and external stakeholders, and escalate to the Executive Support Manager when necessary Various other ad hoc administrative tasks as required from time to time