Job Title: Office Support Professional - Maternity Leave Cover
Overview
This is a maternity leave fixed-term cover position requiring part-time commitment of 3-4 days based at the Innovation Campus in North Wollongong. We seek an experienced and enthusiastic individual to join our team as its Administrator.
Key Responsibilities
Your main responsibilities will include:
1. Assisting in the daily running of the office, including mail, deliveries, supplies, room bookings, building services, and general housekeeping.
2. Coordinating events and activities for the office, including client meetings, sponsored industry events, and office social events.
3. Entering and tracking office vehicle log book details.
4. Reconciliation of credit card statements and office expenses, creating purchase orders and managing invoices.
5. Assisting with office health and safety management, including visitor sign-in, office safety checks, maintaining safety equipment, office vehicle maintenance, and reporting within the QSR system.
6. Drafting proposals and tenders including compiling, reviewing, formatting, and submission of documents.
7. Deliverables, including MS Word formatting, collation of information, scanning, and binding.
8. Travel and accommodation arrangements for staff and assisting with staff expense claims.
9. General support to the Office Manager, other managers, and technical support staff as required.
Required Skills and Qualifications
You will need to have a minimum of 2-3 years' experience in a similar role with proven experience in these areas. Experience within consulting/professional services or an interest in environmental solutions will be advantageous. The ideal candidate will have:
1. Great organisational skills/multitasking abilities.
2. A positive attitude with an energetic approach to tasks with proven ability to take the initiative.
3. Advanced knowledge of Word, Outlook, PowerPoint, and Excel.
4. Exceptional communication skills (written and verbal).
5. Proven experience with administration and project coordination.
6. Professional presentation and working within a professional environment.
Benefits
We value diversity and inclusivity, and we strive to create a culture where everyone belongs. Our unique benefits aim to cater for all individuals. When you apply, please tell us about any reasonable adjustments you may need during the interview process.