Overview
We are seeking a motivated and detail-oriented Project Support Officer to join the Business Enablement Team within the Human Capital Management Solution (HCMS) Program. This role provides high-quality, confidential executive and team support. You will play a central role in diary management, meeting coordination, board and committee paper preparation, and cross-team liaison to ensure the employee experience remains at the heart of HCMS. Acting as a central contact point, you will support the Director, managers, and wider project team with administrative and coordination tasks in a agile and fast-paced environment.
Key Responsibilities
- Manage correspondence, diaries, appointments, meetings, travel, and visitor arrangements for the Director.
- Collate project information and assist managers with reporting.
- Provide support on financial, procurement, HR, IT, and administrative matters.
- Coordinate board and committee meetings, including preparing and distributing agendas, papers, minutes, and action logs.
- Track key deliverables, deadlines, and approvals; follow up on actions and escalate risks where needed.
- Liaise across internal teams and external vendors to gather information and align timelines.
- Maintain accurate records, version control, and filing systems in Teams/SharePoint/Content Manager.
- Provide proactive team support and adapt to shifting priorities to ensure successful program delivery.
About You / Qualifications
- Experience providing executive and project support in a dynamic environment.
- Strong stakeholder engagement and coordination skills.
- Experience in secretariat services, including agenda preparation, minute-taking, and action tracking.
- Proficiency with Microsoft Office, Teams, SharePoint, and document management systems.
- Flexibility to work independently and collaboratively across teams.
- Strong analytical and problem-solving skills with the ability to deliver practical solutions.
Details
- Seniority level: Mid-Senior level
- Employment type: Contract
- Job function: Project Management
- Industries: Government Administration and Government Relations Services
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📌 Project Support Officer
🏢 Pinpoint Talent
📍 Brisbane City