**Job Summary:**
We are seeking a highly skilled and experienced Executive Assistant to join our Membership and Engagement team. This role will provide administrative support to the Director, Membership and Engagement, and the Commercial Partnerships team.
Key Responsibilities:
* Provide proactive executive support to senior leaders, including diary management, email management, travel arrangements, credit card expenses, and document management.
* Draft, format and coordinate high-level reports, briefings agendas meeting papers presentations memos etc.
* Attend key meetings record accurate minutes actions ensure timely follow-up of deliverables track coordinate actions across teams to support accountability delivery of strategic initiatives manage confidential information documentation with discretion professionalism handle client stakeholder relationships efficiently effectively communicate planning scheduling for leadership teams manage all financial administration advertising bookings invoicing payment tracking coordination delivery advertising placements contractual obligations meet maintain LSJ subscriptions print online handling enquiries renewals distribution updates prepare vet quarterly mailing lists coordinate external mailing house partners ad hoc tasks such as giveaways contributor invoicing dispatch materials staff authors advertisers prepare sponsored content partnership deliverables required general administrative duties filing mailing stationery orders report preparation technical system expertise Microsoft Office Suite CRM financial systems collaborate cross-functional teams interface internal external stakeholders.