Operations /Contracts Administrator - Melbourne, VIC
Melbourne FullTime
* Strong administrative experience in an operational or project-based environment
* Experience in construction, maintenance, or trade-based industries
This role is ideal for someone who thrives in a fast-paced, project-based environment and enjoys being at the centre of operations, coordinating processes, people, and documentation.
Higgins Coatings Pty Ltd – Repaint Division
Higgins Coatings is a proudly Australian-owned company with a strong reputation for delivering high-quality coating solutions across the country. We are currently seeking a proactive Operations Administrator /Contracts Administrator to support our Repaint operations team.
Reporting to the Operations Manager, you will provide high‐level administrative support to ensure jobs are set up, tracked, and completed efficiently while maintaining strong customer and stakeholder relationships.
Key responsibilities include:
* Supporting CRM systems through job set‐up, scheduling, tracking, and close‐out
* Raising and managing purchase orders and work orders
* Assisting with WHS compliance, including SWMS, risk assessments, site files, and inductions
* Maintaining schedules, site documentation, and induction records
* Entering budgets and cost data into CJMS and assisting with cost tracking
* Attending operations meetings, taking minutes, and supporting KPI reporting
To be successful in this role, you will have:
* Strong administrative experience in an operational or project‐based environment
* Experience in construction, maintenance, or trade‐based industries
* Excellent organisational, scheduling, and time management skillslit
* High attention to detail and accuracy
* Confident communication skills for liaising with clients, subcontractors, and internal teams
* A proactive, team‐oriented approach with the ability to manage multiple priorities
What We Offer
* Supportive and collaborative team environment
* Exposure to a wide range of operational and project activities
* Opportunities to grow within a well‐established national organisation
If you're an organised and driven administrator looking to play a key role in operational success, we'd love to hear from you.
Apply now and be part of the Higgins Coatings team.
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