RPS is seeking a highly organised and detail-oriented
ERP Project Administrator
to join our market-leading Project Management division. This is an exciting opportunity to play a critical role supporting the delivery of some of Australia's largest and most complex projects.
While this role can be based in
Melbourne, Canberra
or
Brisbane
, we have a strong preference for candidates located in
Adelaide
or
Sydney
due to business requirements.
In this role, you will provide project administration support across the full project lifecycle, working closely with Project Managers and operational teams to ensure projects are accurately established, monitored and maintained within the ERP system. You will play a key role in financial administration, reporting, documentation control and process compliance, contributing to the overall health and success of our projects.
Key Responsibilities
* Maintain projects in the ERP system, including budgets, tracking actuals and performing basic variance analysis.
* Assist Project Managers with project setup (WBS, resource allocations, project folders).
* Validate vendor and sub-consultant invoices and support timely and accurate client invoicing.
* Manage purchase orders and requisition updates.
* Maintain project documentation, reports and knowledge base materials.
* Ensure ERP processes and data governance standards are followed.
* Produce recurring and ad hoc operational reports (e.g. invoice status, cost summaries).
* Capture meeting minutes and drive closure of action items.
* Support audit readiness, confidentiality and compliance requirements.
About You
You are proactive, solutions-focused and thrive in a fast-paced professional services environment. You bring strong financial administration skills and a high level of attention to detail.
You Will Ideally Have
* Experience in project administration, project finance or ERP support.
* Exposure to Oracle EBS or similar ERP systems (highly regarded).
* Strong understanding of project accounting concepts and WIP management.
* Advanced Excel skills.
* Excellent written and verbal communication skills.
* Strong organisational skills with the ability to manage competing priorities.
* Experience in professional services or engineering projects (desirable).
* Certificate III in Business Administration (desirable).
What's On Offer
Along with a competitive salary, we provide a diverse and inclusive work environment within a market-leading Project Management division specialising in the delivery of some of Australia's largest projects.
RPS offers many benefits to support your professional development and well-being, including:
* Family friendly workplace
* Day off on your anniversary
* Paid Parental and Partner Leave
* Purchase additional annual leave + salary packaging
* Professional memberships
* Study assistance
* Professional and technical development opportunities and much more.
About Us
RPS is a Tetra Tech company. Tetra Tech is a global consulting firm with 27,000 employees across more than 550 offices in 120+ countries. Our mission is to provide smart, sustainable solutions for some of the world's most complex challenges.
In the Australia Asia Pacific region, RPS has over 500 professionals delivering high-value client-side consulting across Defence, infrastructure, environmental services, and urban planning. As part of the global Tetra Tech network, we offer exceptional opportunities for learning, growth, and international collaboration.
Our Approach
Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work.
Stronger together is one of our five core behaviours and it is key to building a collaborative workplace. We encourage everyone to bring their best and to support others to do the same. By sharing knowledge, challenging each other to think differently, and fostering an environment of trust and respect, our people can learn, grow and thrive – and share in our success.
Recruitment Agencies
We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list. Please refer to the careers page on our website if you require any further information.