Housing, Local Government, Planning and Public Works
QFleet, Brisbane
Your role within QFleet will support the department to provide vehicle leasing and strategic fleet management services for over 11,000 vehicles across Queensland.
The work you will do helps someone every day, and that means the world to us.
QFleet is committed to client service excellence by focusing on delivering an integrated package of flexible fleet management services and value-adding solutions reflecting Queensland Government policy and supporting the delivery of government services and programs to the community.
The primary purpose of the role is to provide executive support to the General Manager, QFleet, by managing executive correspondence and requests, secretariat for QFleet committees, coordinating performance reporting and audit responses.
What you will be doing:
• Provide high level executive support to the General Manager, including diary/calendar management and document preparation, highlight emergent issues and present sound recommendations on operational matters.
• Research, analyse, review and draft correspondence, providing recommendations, ensuring QFleet complies with corporate reporting processes and
that departmental briefing notes and submissions are to standard.
• Assist and action incoming requests received by the Deputy Director-General office and work within a shared mailbox prioritising request in line with timeframe targets. Utilise the Department's Mincor system for the management of incoming and outgoing correspondence.
• Actively contribute to QFleet's success through participation in projects and activities, and by developing and maintaining strong professional relationships and networks with stakeholders across the department.
• Act as point of liaison between QFleet and other areas of HPW for the coordination, management and flow of information as well as the management of timely responses across the organisation including:
‒ Audit requests
‒ Right to Information enquiries
‒ Fraud and Corruption (Integrity Services Unit)
‒ Performance reporting and Estimates
• Undertake secretariat duties for internal meetings where the General Manager is the chair including coordinating management reports, preparation of agendas, minutes and follow up of actions.
What we are looking for
We are looking to find the person best suited for the role and will be considering your knowledge, skills, experience, potential for development and future contribution to the department as well as your personal qualities and how they contribute to our department's equity and diversity objectives which aim to build a workforce that reflects the Queensland community.
It is recognised that everyone is a leader regardless of classification level. Refer to the Choose an item. stream of the Leadership competencies for Queensland framework to understand the expectations for this role.
The skills you will need include being able to:
• Excellent written and verbal communication skills including the ability to prepare briefs, executive correspondence, policy documents.
• Demonstrated ability to confidently communicate in a clear, concise and articulate manner and communicate goals and objectives to others.
• Demonstrated ability to autonomously use a high level of initiative and self motivation to see tasks through to completion and resolve office issues.
• Demonstrated ability to maintain a high standard of practice through sound governance and risk management.
Applications to remain current for 12 months.
Please note: as part of the machinery of government changes this vacancy will be in Department of Housing and Public Works.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity, including making any reasonable adjustments to support you through the recruitment process.
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