Overview
Shire of Donnybrook/Balingup – Donnybrook WA
Are you a Projects Officer looking to take the next step in your career?
The Shire of Donnybrook Balingup is looking for a Coordinator Projects and Assets to support the Operations Team in the management, coordination and reporting on construction, refurbishment and maintenance projects and assets. This is a permanent full-time position. Professional development, and a council vehicle (for commuter use) or vehicle allowance, may be offered as part of the overall package.
Responsibilities
* Project Administration: Generate and respond to general purchasing requirements from staff, suppliers and contractors for assigned works in accordance with procurement policy.
* Coordinate and facilitate finance related tasks for the procurement of goods and services for the project team.
* Support the preparation and review of finance related purchasing and procurement documentation, including for acquittals.
* Provide technical expertise for all facets of delivery for assigned capital and maintenance works.
* Assist directorate staff with technical and practical effort to ensure sustainable work practices and delivery outcomes for assigned tasks including transit parks, parks, gardens, drainage, roads, reserves, buildings and associated infrastructure.
* Develop asset management plans and collaborate with stakeholders to ensure planned asset management meets requirements and forward estimates are accurate.
* Assist with development of annual works plans and informing documents for the preparation and approval of budgets by Council.
* Contract Administration: Prepare and develop quotation and tender documentation, including contract documentation in accordance with relevant standards and procurement/contract management framework.
* Provide evaluation and documentation for award of quotations and contracts as per Shire policies.
* Actively manage contract performance and provide monthly progress reporting.
* Project Management: Communicate and engage with consultants, service providers, staff, (internal and external) stakeholders and contractors to coordinate procurement and ensure efficient communication and delivery of allocated works.
* Project management of capital projects as required.
* Customer Service, WHS and Risk Management: Address customer needs in line with the Shire's Customer Service Charter; maintain professional relationships with the public; engage with workers and WHS Officer to manage safety risks.
Qualifications and Essential Requirements
* Project Management Qualification (any formal project management qualification acceptable).
* 2-3 years of demonstrated project and contract administration experience in a capital projects environment.
* Developed written and verbal communication skills including ICT applications (e.g., Microsoft Word, Excel).
* Ability to work with minimum supervision and as part of a multidisciplinary team.
* Current C-class driver\'s license.
* Eligibility to work in Australia (citizen or permanent resident).
* Local Government experience.
* Understanding of asset management planning, sustainability, finance and reporting; willingness to attend professional development as required.
What We Offer
* Learning and Development opportunities.
* Wellness Program: Free gym membership and pool access at Shire Leisure Centre; access to Employment Assistance Program.
* A full position description is available on our website: www.donnybrook-balingup.wa.gov.au.
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