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About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
About the Division
The Asset Management Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.
About the Role
The Program Advisor/Officer role within the Asset Information Management System (AIMS) Program provides operational support for a range of program and project functions including coordinating project activities, managing schedules, tracking deliverables, ensuring compliance with program objectives, facilitating communication among stakeholders, and supporting the integration of systems and processes. This role also assists in the preparation of reports, documentation, and other materials required for program governance and decision-making.
The key accountabilities for the Project Officer are to:
* Assist in managing project plans, timelines, and routine program tasks ensuring alignment with program objectives.
* Regularly monitor the progress of projects, track deliverables, and ensure tasks are completed on time and within scope.
* Prepare and maintain accurate project documentation, including status reports, meeting minutes, and other required materials.
* Monitor governance groups and ensure that all necessary documentation, reports, and papers are prepared on time for review and decision-making. Coordinate the submission of materials to relevant stakeholders and guarantee their timely circulation for feedback.
* Assist in the tracking of project budgets and expenditures.
* Assist with general administrative tasks related to project management, including scheduling meetings, managing correspondence, and organising project materials.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team.
Attributes
The successful candidate will be highly organised, detail-oriented, and capable of independently keeping track of routine tasks. A strong understanding of project management principles will be essential.
The ideal candidate will also demonstrate problem-solving abilities, adaptability in a fast-paced environment, and a proactive approach to identifying and addressing challenges. Additionally, experience in managing program or project budgets and timelines will be an asset.
Desirable Qualifications and Experience
Essential: Prior experience in program or project support
Desirable: experience in managing program or project budgets and timelines will be an asset.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Hybrid working arrangements are available, but regular attendance at the central office is required.
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at .
For further information pertaining to the role, please contact Megan Geilman - via megan.geilman@education.vic.gov.au.
Applications close 11:59pm on 09-JUL-2025.