Occupation: Administration
Reference: 1530702
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
Responsibilities include supporting the educational services provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic). Supervision of students can be required individually or in groups up to 4 in controlled circumstances where responsibility for students remains with a teacher.
Certification and/or qualifications of up to three years may be required at this level. A role at this level may involve coordination, specialised student/teacher support tasks, or technical tasks as experience is gained.
Selection Criteria
* SC1 Demonstrated capacity or experience and skills to undertake the Reception role with a high level of attention to detail and ability to triage and manage priorities.
* SC2 Demonstrated high level written and verbal communication skills with an ability to relate effectively with the wider school community, including teaching and support staff, students, parents and external providers.
* SC3 Demonstrated knowledge and the ability in the use of Cases21, Compass, Google Suite with demonstrated experience of DE best practices, processes, and procedures with a high attention to detail.
* SC4 Demonstrated ability to work independently, flexibly and constructively in a team ensuring that confidentiality is maintained.
* SC5 Demonstrated ability to bring a professional, positive, and proactive approach as the first point of contact for our School Community within a busy and dynamic front office.
Please include the name, email address and phone number of at least three relevant referees who will need to complete a reference for you.
Responsibilities
* Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
* Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
* Maintain and update office records, enrolment data, diary records, and basic written records.
* Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
* Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
* Coordinate the delivery of administrative services within the school.
* In consultation with the principal, determine and manage work priorities within the school office.
* Develop and implement strategies to ensure effective administration procedures.
* Coordinate the implementation of requisitioning, purchasing and issuing procedures.
* Manage client reception and office operations.
* Liaise with school staff in regard to support requirements.
* Coordinate staff timetabling.
* Undertake VASS and/or VET administration support.
* Supports the first aid facilities and assists in delivering first aid to students.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we serve. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‐employment conditions check. A probationary period may apply during the first year of employment, and induction and support programmes are provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
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