Business Operations Coordinator
The ideal candidate for this role will be highly organized and able to manage multiple priorities in a fast-paced environment. You will have excellent communication skills and the ability to effectively interact with all levels of staff.
Job Description
This is an exciting opportunity for an experienced administrative professional to join our team as a Business Operations Coordinator. In this role, you will provide day-to-day support to ensure the smooth operation of our office, including managing timesheets, document control, procurement, register updates, and stock reconciliation. You will also assist in maintaining policies and procedures to ensure compliance with industry regulations.
* General administrative operations including answering phones, emails, filing and scanning across all aspects of the division.
* Timesheet entry, including wage spreadsheets for employees, subcontractors, and claim spreadsheets
* Assist in maintaining policies and procedures to keep in line with industry regulations.
* Mobilisation and demobilisation support, including onboarding for new employees, subcontractors, site access submissions and coordination of flights and accommodation.
* Stock control and monthly reconciliation
* Maintain and update registers
* Management of site materials listing, including supplier cost comparisons.
* Materials procurement, purchase orders and work orders
Required Skills and Qualifications
* Experience working as an Administrative Assistant or equivalent
* Tertiary qualifications in Business Administration or another relevant field
* Strong attention to detail
* Demonstrated planning, organisation and time management skills
* Strong written and verbal communication skills
* Ability to work independently and in a team
* Previous experience and vast knowledge of Microsoft Office Suite
* Previous experience in the Mining and/or Construction industry
* Prior experience in Pronto, ERMS and Workflow highly desirable
* Prior CCMS experience; Highly desirable but not essential
Benefits
* Employee Assistance Program, supporting you and your family's health & wellbeing
* Discounts to some of Australia's leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
* Generous paid parental leave entitlements to support you and your family
* Annual Employee Donation Scheme to support a charity/cause of your choice
* Family, social and team building events
* Opportunities for career progression
How to Apply
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