Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Melbourne - Eastern suburbs
Reference:
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 Demonstrated understanding of, and commitment to, child safety and student wellbeing, including knowledge of the Child Safe Standards and the ability to apply them in a school setting to ensure a safe and supportive environment for all students.
Role
Hours of on site attendance:
* For the remainder of 2025
8.00am to 4.06pm (Daily Organiser component will not be taken in full this year, but the successful candidate will be trained by current Daily Organiser in that time)
* For 2026 onwards:
7.15am to 3.21pm
* There is no work from home component for this position
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
The successful applicant will work closely with the Principal, Business Manager and other members of the College leadership team, staff, students, and families to support the efficient daily operations of the school. This multifaceted role encompasses responsibilities across Administration, Student Attendance, Daily Organisation, and Events Management. Key responsibilities include, but are not limited to:
Administration
* Deliver a wide range of general administrative support to ensure the smooth functioning of the school office and support services.
* Professionally manage incoming phone calls, emails, and in-person enquiries, providing timely and accurate information to staff, students, families, and community members.
* Process and receipt payments from parents for excursions, fees, and other school-related costs in line with school procedures.
* Provide day-to-day support to students, including addressing general queries and offering assistance as needed.
* Support the Principal team, Business Manager and teaching staff by managing administrative tasks such as document preparation, communication distribution, data entry, and coordination of meetings or appointments.
* Assist external service providers with administrative tasks and coordination as required, ensuring seamless service delivery within the school.
* Contribute to the successful planning and execution of school events and projects by delivering timely and accurate administrative support.
* Develop and implement induction processes for new staff, volunteers, and other workers, ensuring appropriate onboarding documentation and compliance with relevant school policies.
Attendance Management
* Monitor and maintain accurate daily attendance records for all students using the school¿s data systems.
* Contact parents/guardians of absent students to confirm absences and support early intervention strategies.
* Accurately apply absence codes and ensure timely data entry into the student management system.
* Work collaboratively with the Attendance Professional Learning Community (PLC) to implement strategies aimed at improving whole-school attendance.
* Support attendance-related reporting and data analysis as required.
Daily Organiser
* Coordinate and oversee the day-to-day operational logistics of the College, ensuring classes and activities are appropriately staffed and resourced.
* Manage the booking and induction of Casual Relief Teachers (CRTs), including monitoring availability and ensuring appropriate coverage for staff absences.
* Facilitate room changes, coordinate events logistics, and manage timetable adjustments as needed to support daily operations.
* Maintain effective communication with staff regarding daily changes or disruptions to timetables or events.
* Support the leadership team with daily organisational planning and implementation.
Events Management
* Enter events, excursions, and activities into the Student Activity Locator (SAL) and ensure compliance with Departmental and school policies.
* Ensure all school events meet necessary requirements such as student-teacher ratios, risk assessments, financial approvals, and executive sign-off.
* Assist Teachers in charge with the organisation and follow-up of events, including contacting families for permission forms and payment reminders.
* Organise catering and hospitality for a range of school events, including Curriculum Days, Open Night, Taste Testers, Parent-Teacher Interviews, and Staff functions.
* Collaborate with key stakeholders to ensure the smooth delivery of school events and activities.
Desirable
* Experience using education management systems, including but not limited to Compass, CASES21, Griddle and the Student Activity Locator (SAL).
* Experience working in a secondary school environment, particularly in roles involving scheduling, student support, or events coordination.
* Current First Aid and/or CPR certification or willingness to obtain.
* Knowledge of DET and school policies relating to attendance, excursions, events, and staff coverage.
The successful applicant will be expected to provide general administrative assistance across all key responsibility areas ¿ including Administration, Attendance Management, Daily Organisation, and Events Management ¿ as required. This includes undertaking additional duties or projects as directed by the Principal, Business Manager or other members of the school leadership team to support the smooth and effective operation of the College.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
* A cover sheet providing your name, home address and telephone contact details;
* Please provide evidence of your eligibility to work in Australia. (i.e. copy of passport)
* A specific one page response to each of the selection criteria with regard to the position advertised;
* A summary of experience and qualifications;
* Names, contact details, nature of relationship to you, mobile number and email addresses of three (3) referees who can provide information regarding your application in relation to the key selection criteria. Please note that referees other than those nominated may also be contacted.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
School Profile
Founded in 1961, Bayswater Secondary College is a growing secondary school located in the City of Knox in the eastern suburbs of Melbourne, approximately 34 kilometres from the Melbourne Central Business District. The College is a centre of the community and we value our strong relationships with students, parents, carers, local primary schools and the wider community, including tertiary partnerships.
Our core focus is providing a wide variety of options and opportunities to our students in a boutique setting, to ensure that every student at Bayswater Secondary College has every opportunity to succeed throughout and beyond their secondary school years. Bayswater Secondary College currently has an enrolment of 270 students, with growth projected to increase over the coming years with a built capacity of 550 to be reached by 2028. Our staffing profile includes a Principal and 2 Assistant Principals, 4 Leading Teachers, 2 Learning Specialists, 25 teachers and 11 full-time equivalent Education Support (ES) staff.
Our College values of Honesty, Excellence, Acceptance, Respect and Teamwork are at the H.E.A.R.T. of everything we do at Bayswater Secondary College, and underpin the culture of support and inclusivity that we continually work to achieve. We believe in a supportive and inclusive school community where all students, staff and teachers have a right to learn and work in a safe and orderly environment. Respectful learning environments and positive student behaviours are most effectively developed through positive relationships that are based on whole school and classroom practices. The organisational structure for students is one that is arranged into sub schools (Junior - Years 7-9; and Senior - Years where students are supported by engagement and wellbeing leaders within the College including their Home Group teacher, Sub School Coordinator, Sub School Leader and Assistant Principals.
Further engagement and wellbeing supports are enacted through our College wellbeing team comprising of a Student Wellbeing Coordinator, Mental Health Practitioner, Psychologist, Occupational Therapist and Chaplain. Regular support from the regional Student Support Services team, in addition to strong links with the Occupational Therapy program of La Trobe University round out the team and ensure the wellbeing and engagement needs of students are met. Our learning community is welcoming and highly diverse and we celebrate and acknowledge the broad range of strengths, skills and attributes that all members of our school community possess.
Bayswater Secondary College currently offer a structured core curriculum (Victorian Curriculum / VCE / VCEVM), as well as Accelerated Learning opportunities for students at all year levels, an Instrumental Music program from Years 7-10 and a wide variety of VCE and Vocational Education and Training in schools (VETis) options for senior students. The College offers a variety of elective choices in Years 8-10, which are vertically grouped to provide students a wide range of options in a small setting.
The College is part of the Bayswater Education Plan, and is currently working with the local Bayswater primary schools to improve educational outcomes for students in the Bayswater area. The College also received $12.4 million to fund the redevelopment of the buildings and grounds, with work now completed in Term 2, 2024.
All students, staff and teachers have a right to learn and work in a safe and orderly environment. Respectful learning environments and positive student behaviours are most effectively developed through positive relationships that are based on whole school and classroom practices.
Vision
To provide high quality learning experiences and pathways that enable all students to achieve excellence.
College Values
H.E.A.R.T: Honesty, Excellence, Acceptance, Respect and Teamwork
Honesty: Being honest with ourselves, and one another in everything we do
Excellence: Striving for excellence and our personal best at all times by always giving our best effort
Acceptance: Accepting one another for who we are, and recognising that our differences are what make us unique and interesting, and ensuring we treat ourselves, and one another with kindness.
Respect: For ourselves, one another and our surroundings
Teamwork: Working together and supporting one another helps us strive for excellence and achieve successful outcomes
Applications close Monday 15 September 2025 at 11.59pm
Posted
3 September 2025